The holiday season can be stressful. When it comes to holiday-season business travel, not many has survived it without a hitch.
The thing is, packing and preparing for a business trip during the holidays is intensely nerve-wracking. You have to make sure you don’t forget anything. Over the many business travels that you’ve done, you may have gathered a few tips and tricks to get you by. However, as experience would tell you, something almost always happens to get you off-track. Read more
If you’re in the market for an expense management solution for your company, then you probably have an idea just how many solutions, technologies, vendors, features, and price points to choose from. All these can be overwhelming, not to add the available deployment options and the total business value each solution can potentially bring.
So, how do you choose the right expense management tool for you? Read more
The new updated mobile app from Gorilla Expense brings with it several nifty features. The main goal with these features is to make it easier for travelers to submit expenses, for managers to approve expense reports, and reimbursements to happen faster. Here is a quick look at some of the key features:
OCR – The new and updated OCR makes scanning even faster and spits out the results more accurately. Of course, this feature is more commonly used with out of pocket expenses rather than corporate credit card expenses.
Splitting an Expense – If you have scenarios where expenses need to be split between multiple expense types / GL codes or between different departments or companies, in the latest version of the mobile app, the user can apply splits either ‘By Amount’ or ‘By Percentage’. The actual splitting process is applied via a simple guided wizard type process, so that it is intuitive and easy for the user.
Timesheets – This one is a biggie! If you have also signed up for our timesheet solution, then the user can also create and submit timesheets from the mobile app, making it a one-stop app to get both time and expenses done.
Touch ID – In the latest version the user has the option of enabling touch ID. This way you don’t have to remember any pesky passwords. (Just make sure to bring your finger along with you… Ha!)
With this blurb, we wanted to offer a quick view of some of the new features that have already been released. Stay tuned for more. We are playing with some cool ideas and plan to release more new features in the coming months…..
If you would like to see a live demo or have any questions, please contact us at sales@gorillaexpense.com.
Gorilla Expense offer an innovate spend management solution for companies of all sizes. The three main components of this solution are T&E Expense Reporting, Timesheets, and P-card Reconciliation.
While the solution is typically deployed as SaaS, Gorilla Expense also supports On-Premise deployments.
In the latest web version of Gorilla Expense, you will see a Bulk Edit option within the Manager Approval process. While reviewing an expense report, when you click on Edit Report, at the bottom right, you will now see a Bulk Edit button.
Once you click on the Bulk Edit button, it will open up the transactions section of the expense report in an Excel grid format, as shown below. This allows the manager to swiftly make multiple changes from one place.
The manager can easily tab through the cells, make changes as needed and then save them without having to open every single expense. This was one of the top feature requests from our customers and Voila! If you have any questions, please feel free to reach us at info@gorillaexpense.com or you can email the Support team at support@gorillaexpense.com
While automation in T&E expense reporting has been rapidly increasing, many businesses are still not taking full advantage of it. SMEs are still lagging in automating their T&E, despite the increasing availability technological advances. Cloud-based and mobile apps are the future of T&E management, yet adoption is slow even when it comes to getting an automated expense management solution.
Many who are not fully automated in their T&E management or are using entirely manual processes report many obstacles in their expense reporting procedures. According to a leading 2016 Travel and Expense Management Report, 63% of SMEs still rely on entirely manual T&E processes, while 38% of average business entities are still stuck in the same manual systems.
“While there is growing availability of T&E automation options that could fit any company’s size and needs, the greatest challenge lies in change management, i.e. making decision makers take that step towards fully automating and streamlining their T&E processes,” says Gorilla Expense. “SMEs tend to carefully weigh the so-called ‘pains’ of switching against the many short- and long-term benefits.”
Many organizations in the report believe that their current T&E processes are effective, and are therefore unwilling to shift to newer technologies. For example, the primary method for receipt management is via emails, resulting in lost documents, delays, and potential compliance issues. This in return causes further struggles and inefficiencies. End result: these companies struggle with costly T&E processes, inability to enforce corporate travel policies, lack of visibility, and lengthy reimbursement cycles.
Meanwhile, 90% of large corporations, are now fully or partially automated. Due to this, they are seeing plenty of benefits that go beyond just a solid ROI. These benefits include lower processing costs, improved visibility, better enforcement of policies, quicker reimbursement periods, improved fraud detection, better negotiation with merchants for volume discounts, and better overall employee satisfaction.
However, despite automation, many are still using disparate systems, therefore still causing delays, frustrations, and inefficiencies that could have been avoided with streamlined, integrated systems and infrastructure.
Another key point, according to the report is that many small businesses are foregoing automation and sticking to their manual processes primarily because they believe that they are too small for such systems. In fact, nearly 30% are still using Excel spreadsheets for their expenses.
Despite many options and opportunities to automate, many companies are still slow to adopt and there are still some that would rather continue with their handwritten expense reports and spreadsheets—simply because they are used to it! These companies must take a cue from the best-in-class organizations who are moving towards mobile, cloud-based, and integrated systems that make T&E reporting a breeze. Here is a metric to think about: if you have over 30 expense reports to process monthly, the ROI is there, and it would be more economical to switch to automated expense reporting. You can test this by using our free Expense Reporting Automation Savings calculator.
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Gorilla Expense offer an innovate spend management solution for companies of all sizes. The three main components of this solution are T&E Expense Reporting, Timesheets, and P-card Reconciliation. While the solution is typically deployed as SaaS, Gorilla Expense also supports On-Premise deployments.If you would like to see a live demo or have any questions, please contact us at sales@gorillaexpense.com.
So you have invested in Oracle ERP but you are having challenges with the T&E solution to meet your unique travel requirements. What do you do? Well, Gorilla Expense is here to help.
Companies nowadays want to leverage the latest and most advanced technologies to make work much easier. And ease, of course, should always come with timeliness and accuracy, especially in expense management.
From executives to employees, everyone demands agility and reliability when it comes to their ERP systems. They require solutions that are not only configured to their company’s unique needs but also systems that can be up and running quickly so that they can operate immediately. So, when it comes to T&E for Oracle EBS, Gorilla Expense fulfils these needs elegantly and economically.
With Gorilla Expense, companies can easily automate their T&E expense reporting process. Gorilla Expense seamlessly integrates with Oracle EBS so you not only minimize all the frustrating manual work, but also get financial data that is important to decision makers in almost real-time, while the travelers receive the benefit of a system that is tuned to meet their needs.
Leveraging the latest mobile and cloud based technologies
Whether you are a mid-sized business or a large organization, the Gorilla Expense solution brings together the convenience of mobile, web, corporate credit card, and email functions that are crucial especially for traveling employees, all without the hassle of having to install a separate software or app. It is also great for managers because they can find all the information they need in one place. Reporting and analytics are a breeze since all the data has already been captured and can be sliced and diced from one comprehensive and simple to use interface. Meanwhile, accounting also gets benefits through compliant and complete expense reports, timely approvals, and overall visibility – the three main areas that most accounting/finance departments struggle with.
The Gorilla Expense cutting-edge mobile app that includes OCR and maps feature for mileage, empowers travelers to increase efficiency, work smarter, reduce errors, and eliminate late submissions. Functions such as credit card import, data entry, reporting, and approvals are all comprehensively streamlined into Oracle EBS, allowing your whole organization to get a shot in the arm for efficiency.
Very economical to own
The Gorilla Expense cloud solution for Oracle ERP is typically 15% to 40% more economical than the competitors and even the native T&E solution offered by Oracle. Our price includes free upgrades and enhancements. Plus, you don’t have to purchase separate additional software or equipment. This means you can put money back into the company’s pocket.
More performance, less downtime, less frustration
Since Gorilla Expense seamlessly integrates with Oracle EBS, you enjoy less downtime, especially because Gorilla Expense can be configured to fit your specific requirements. You also eliminate the need to do complicated coding, which may require IT expertise. You also eliminate the need for ongoing upgrades and maintenance that can add up on hours that are better spent on core business operations.
With the Gorilla Expense T&E solution for Oracle ERP, you have access to robust and the latest technology that provides great benefits to your organization. The end result – Cut costs, improve compliance and provide greater visibility to decision maker. That’s something you can’t beat!
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Gorilla Expense offer an innovate spend management solution for companies of all sizes. The three main components of this solution are T&E Expense Reporting, Timesheets and P-card Reconciliation for Oracle ERP. While the solution is typically deployed as SaaS, Gorilla Expense also supports On-Premise deployments.If you would like to see a live demo or have any questions, please contact us at sales@gorillaexpense.com.
‘To get a better technology, you need to pay more’. Hugely anticipated retaliation when it comes to quality consideration during any software evaluation. However, my daily interaction with various technology heads differ. Technology needs to be accessible and economical.
At Gorilla Expense it is one of our philosophies, we have a highly dependable solution, regarded highly by our clients that we are ECONOMICAL. The belief includes not to burn the pocket while purchasing a software. The reason is simple; we are in the business of expense management. The thought behind the wheel is, why clamp our customers, who want to minimize their organizational expense with a software that’s expensive? At Gorilla Expense we help our customers track expenses and monitor the spending trends.
Once told by Stephen Covey, ‘It’s a fact that more people watch television and get their information that way than read books. I find new technology and new ways of communication very exciting and would like to do more in this field.’ Even if we follow the trend of display technologies, it is imperative, technology is evolving but the end goal is to make it accessible for everyone.
We at Gorilla Expense cater the best solution in Travel and Expense space at a cost which will not hurt our customers, instead get best return of investment when compared with any T&E solution in the market. A robust framework backed with best in class support is what you achieve with Gorilla Expense’s T&E solution :-
On an average our clients decrease time associated with processing expense reports by 60% and cut costs company wide by 70%.
Automatic Credit Card Import
Expense Reporting Mobile App, that includes OCR feature.
Multi-level Manager Approvals
Analytic and Reporting with ad-hoc reports, charts and graphs
It takes your employees less than 3 minutes to submit expense reports with our proprietary technology.
Gorilla Expense integrates with all ERPs, financial/accounting systems
On PREMISE and SaaS, both options available with Rapid Deployment.
And many more
Analyze this (a conversation with a prospect, who were using a legacy system for T&E), for 125 users, 185 reports a month (185 *12) and $8 a report annually were spending $ 17,760 (approx.).
I responded with a simple answer, ‘our solution gives you a better and updated product without compromising on the quality and best in class customer support for $ 9000 (approx.)’.
The simple answer led the prospect getting on board with us within 90 days.
I have several such switch overs and they are happier with our solution and services. In case you are spending somewhat similar and are looking for a better solution please write to me at ram.mandal@gorillaexpense.com. I will be more than glad to be of assistance in reducing your overall expenses.
There is always room for improvement when it comes to anything, and so, you’re probably reading this because you want to improve the current expense management system and processes you have.
So before shopping and procuring an expense management software, you have to look at the specific requirements of your organization. What does the day to day operations look like from an expense standpoint? Is the software going to scale and adapt to your needs? Do you deal with international travel and booking that needs to be addressed? Does your business use corporate credit cards?
Now that you have figured out your unique requirements, you have a better idea of what to look for to make your expense management so much more efficient. Take a look at these expense management software must-haves:
Corporate credit card integration. This avoids corporate credit card expenses from slipping through the cracks, which can cost the company a lot in the long run. The software should be able to automatically import corporate card expenses and provide to the user for reconciliation.
Mobile apps for Real-time tracking. Today’s technology makes it easy to capture receipts with just a click of a smartphone camera. This should be a standard feature of your software, in addition to easy mileage tracking using maps. If there is OCR in the mobile app, that would be a bonus!
Real-time reporting. Time is money, and reports should be easy to create and submit without any delay. The software must be able to organize reports while providing a clear picture of T&E spend, which helps with improved visibility for the organization.
Timely reimbursements. Reimbursements must occur in a timely manner, and automation plays a big part in this. The software should be able to support reimbursements either via payroll or through the ERP/Accounting system. It also helps to have automatic notifications and reminders for employees to submit their receipts to move things along.
Easy Accounting system integration. The software must seamlessly integrate with Microsoft Dynamics ERP so that all the data can be automatically pushed into Dynamics and reconciled. This also avoids manual work, duplications and redundancy, while making the finance team’s lives much more efficient.
Customer support. You should be able to easily implement your system, with solid adoption amongst your employees. If there are any issues, the software vendor must be able to address these promptly and thoroughly.
As you can see, there is not really one perfect solution that it comes down to. The best solution out there is really the one that works best for your company and your needs.
It is also important to understand how the expense management solution can configured to fit your organization. And there is where Gorilla Expense comes in. Gorilla Expense can accommodate various expense management needs, and we specialize in integrating the data into Microsoft Dynamics ERP. We work with various customers across the world and across myriad industries.
If you would like to see a live demo of the solution or have any questions, please contact us at sales@gorillaexpense.com
Making the T&E expense tracking process for Sage X3 efficient and timely is increasingly becoming important to several mid-sized and large clients. The benefits are huge – in terms of cost savings, compliance to the IRS, visibility of T&E spend for decision makers like CFOs and of course improvements in productivity for travelers. Businesses invest in a robust ERP system like Sage X3 primarily to realize such benefits.
Automating T&E Expense Reporting for Sage ERP
The ERP solutions provided by Sage are comprehensive management and planning solutions that allow businesses to track their performance closely. Travel and expense reporting by its very nature is a tricky area to control and monitor. That’s where a system like Gorilla Expense makes a huge difference.
Gorilla Expense extends the capabilities of Sage X3 by providing a robust mobile + web platform for travelers to capture both, out of pocket and corporate credit card expenses. Once these expenses have been compiled and approved the expense data can be sent to various ‘pages’ in SAGE X3 (like Payables as an Invoice or as a GL entry etc.) depending on the client’s requirements.
Gorilla Expense Extends Capabilities within Sage ERP
As our company’s name suggests, we are the experts when it comes to T&E tracking and reporting. And businesses that use Sage ERP (all the way from Sage 100 to Sage 500) can benefit from and leverage our expertise and thought leadership in this space. Our automated solution for Sage ERP greatly benefits travelers, approving managers, and Accounting. In addition, Gorilla Expense now also integrates with Sage 300 and Sage 300 Construction & Real Estate
Here are some of our cool features:
Mobile solution with e-Receipts, including a new and OCR add-on feature
Web application that can be accessed anywhere anytime!
AMEX, VISA & MasterCard Corporate Card Reconciliation
Multi-Currency functionality including GST/VAT capture
Besides the features we also specialize in dedicated and personalized support which is one of the main reasons client love working with Gorilla Expense!
So, embrace the technologies of the 21st century and say goodbye to frustrating and manual expense reporting processes that use Excel and Scotch tape. Let Gorilla Expense make this painless and paperless for you! Contact us at sales@gorillaexpense.com to learn more.
Gorilla Expense’s philosophy is ‘No More Hassle with Expense Reports & Reimbursements!’
With Gorilla Expense, companies can make the expense reporting process super simple, realize savings through automation and gain 100% visibility into corporate spend.
Gorilla Expense was selected from several companies and sponsored by Microsoft to showcase innovation in T&E expense reporting at the DEMO Conference.
Key Customer Benefits:
Choose between a SaaS (Subscription) model OR On-Premise Licensed-to-Own model
Use our OCR enabled mobile app to automatically extract data from receipts
Submit mileage related expenses accurately through our Google Maps integration
Automatically download AMEX, VISA & MasterCard Corporate Credit Card data
Gain 100% visibility with expenses using our Analytics & Reporting module
Besides our core T&E Expense Reporting product, Gorilla Expense has also recently launched a new Timesheet product for Time & Expense capture as well as a very cool Purchase Card Reconciliation product for Microsoft Dynamics NAV that fit into our overall vision of creating the premier ‘Spend Management Platform’ for companies.
Contact us to learn more, discuss how we can help solve your challenges, and schedule a live demo of our solution.
