How do you ensure smooth business operations and financial transparency? The answer is simple – having a simplified, advanced, and easy-to-use expense management solution that gives you the power to manage company expenses effortlessly.
But, most expense management solutions claim to bring financial transparency. How can you figure out the best solution for your organization? Gorilla Expense has conducted a close comparison of its features with one of the leading expense management brands – Continia.
In terms of user experience, Gorilla Expense turned out to be more user-friendly.
Expense tracking features? Robust just like your organization.
Integration with 3000+ Bank Systems
Pricing – Cost-effective with best features
Performance that makes you work quicker.
The best of Breed Solution for you
Gorilla Expense has exceeded all the criteria and has proven to be an efficient, advanced, and simplified solution for all businesses. At Gorilla Expense, when designing and improving solutions, we keep our users at the forefront. The results speak for themselves.
Simplify your T&E reporting and make informed decisions with us.
Take your expense management to the next level and focus on what matters the most. With Gorilla Expense, you get to focus on your business and productivity while we handle your expenses smoothly and accurately.
Discover how Gorilla Expense’s expense management solutions and integration is the key to unlocking efficient and transparent spending here.
No other company knows growth more than Monrovia. Founded in 1926, this wholesale plant company has been an industry leader in the introduction of healthier and more beautiful plants.
As their company thrived and evolved, so did their needs. They were soon in the market for a reliable travel and expense management solution to help them keep up with their expense reports and accounting. As proprietors of a saving environment, their expense management system had to be paperless, smart, and efficient.
The Problem – Challenges in Expense Reporting
At Monrovia, it is in their nature to care for the environment. So, the move to automate their expense management system was grounded on the virtues of sustainability and being eco-friendly. They partnered with Concur to help them provide a paperless expense reporting solution that suited their needs as a private company with nurseries all over the country while operating with their partner garden centers throughout the US and Canada.
However, challenges arose starting from the initial setup, with the platform presenting ease-of-use issues on top of the low-efficiency performance. Since the organization has large amounts of data to go through, speed and efficiency are key. Because of these, they encountered errors and user complaints that caused delays and costly mistakes that could add up and significantly impact the company’s overall performance in the long run.
Furthermore, there were also challenges in the reporting system itself. They found that there are only a few available reports, and considering their needs, these were inadequate.
The Solution – Taking Out the Guesswork and Maximizing Efficiency
With Concur providing challenges that clogged up what should have been a smoother workflow, Monrovia decided to make a switchover to Gorilla Expense. This time, the organization knew what worked for them and what didn’t—and Gorilla Expense was quick to comply.
According to Hilda Haddad, Controller, Monrovia, the switch to Gorilla Expense was triggered by the inefficiencies brought by inadequate reports and the overall speed of getting things done in this new automated system. However, what drew them to Gorilla Expense was not only the solution is provided, but also the clean platform, pricing, and customer service.
Usually, switchovers can be a pain in itself and companies would often end up sticking to inefficient systems rather than go through the pains of introducing a new program once again. However, with Gorilla Expense, the transition was quick and smooth.
The initial setup was quick and easy, with the implementation effectively managed by Gorilla Expense’s team. Any concerns on the project were quietly dispelled from the get-go and everything came online as planned and on
schedule.
One of the key benefits achieved is user profile management. The admin users have access to more functionality where they can impersonate users and help them if they have questions or issues. Managing scenarios after someone leaves the company is easier. Aside from this, multiple levels of approvers allowed more detailed auditing, and the split feature made things easier. This made it possible for Monrovia to finally fast-track expense reporting processes while minimizing errors at the same time.
Aside from this, multiple levels of approvers allow more detailed auditing, and the split feature is super easy. This makes it possible for them to finally fast-track the expense reporting process while at the same time minimizing errors.
Find the downloadable version of this case study here.
To know more about our expense management solution, visit our website.
As per a Global Business Travel Association Study, one expense report takes 20 minutes to complete and $58 cost of processing on average. But wait, there is more to this.
While these errors cost almost half a million dollars on average to be corrected, the T&E expense claims are even more. These hidden costs have been draining company resources for years. Are your company resources getting drained due to these traditional expense management solutions?
If your answer is yes, then you need to switch to a smarter, efficient, and comprehensive expense management solution – Gorilla Expense!
With Gorilla Expense’s automated features, you can:
Speed up the approval process by automatically detecting mismatched amounts.
Minimize time and effort by syncing jobs and tasks from your ERP system.
Ensure compliance and empower employees with easy-to-use expense management features.
Bid adieu to costly mistakes and welcome an efficient expense management system. With a comprehensive suite of 30+ features, Gorilla Expense has your back.
Explore our suite of features with 20+ integrations made especially for your organization here.
They say that one must always learn from the past and other’s mistakes. If you are someone who still believes that spreadsheets are safe and an easy-to-use expense management solutions, then you may be wrong.
Did you know that in 2012 10,000 tickets were sold in excess for a swimming event? How? When the world was witnessing the London Olympics, a small spreadsheet error led to this overbooking failure.
Gone down in the history of epic failures, this could’ve been in your organization too. So leave the blunders behind and step beyond spreadsheets to ensure accuracy and efficiency with Gorilla Expense.
With a comprehensive suite of 30+ features, Gorilla Expense has your back.
Explore our suite of features with 20+ integrations made especially for your organization here.
Did you know that nearly 27% of employees mix personal and company expenses?
As a business owner, your objective is to get the work done. But you can achieve this only when your employees have the resources they need which includes being free from credit card burdens.
But wait! The landscape of business expenses is complex as the average expense on Corporate Cards is $6,506 monthly vs Personal Cards is $2,347.
What would you do? We will help you. You need to switch to a smarter, hassle-free solution that automates expenses with zero oversight and provides you with insights and accurate data.
When personal expenses weave into the corporate tapestry, it raises the question: Is this a challenge or an opportunity for smart business? With Gorilla Expense, the answer is always simple – opportunity to become a smart business.
Take your expense management to the next level and focus on what matters the most. With Gorilla Expense, you get to focus on your business and productivity while we handle your expenses smoothly and accurately.
Discover how Gorilla Expense’s expense management solutions and integration is the key to unlocking efficient and transparent spending here.
Operating on behalf of Toyota Motor Corporation since 1985, AirFlite has been a leading name in the private aviation industry, setting new standards with its full service, fixed-base operation, offering the best in 24/7 private aircraft services and storage. Delivering service, quality, and reliability, AirFlite is looking to extend its operations to greater heights by improving productivity for its pilots and crew and achieving operational excellence by ditching its manual and tedious expense reporting system.
The Problem – Manual, High-Volume, Error-Prone & Time-Consuming Expense Reporting Process
AirFlite’s manual expense tracking procedure was tedious and hindered the efficiency of the team. Their operations involved international flights with frequent visits to their base in Japan. Pilots had to plan a detour in advance so they could submit and sign their expense reports before embarking on another trip.
Submitting expense reports on time and keeping track of T&E spendings had become a challenge, leading to inefficiencies and thereby affecting the employee morale. It had become pivotal for AirFlite to automate their expense reports and lessen the burden of expense management from pilots and managers.
The Solution – Taking Expense Reporting Process to New Heights with Gorilla Expense
AirFlite wanted to switch to a seamless and efficient expense management system that could automate their T&E expense reporting process and accounting. That’s when they switched to Gorilla Expense. With its advanced and easy-to-use features, Gorilla Expense turned AirFlite’s chaotic process to an efficient, quick, and easy process without major disruptions, making things better and easier for everyone.
Additionally, the pilots love the flexibility in being able to complete their expenses on the road (or the skies). They also love how easy and simple the application is to use. Because of the availability of expense data at the manager’s fingertips, getting more visibility into the T&E spend on a periodic basis, the manual work with expense reports reduced greatly at AirFlite.
Ever since AirFlite switched to Gorilla Expense, they have seen a visible improvement not only in their expense reports but also in their time and cost savings.
Gorilla Expense understands that pilots travel the most and it is necessary for them to have a flexible expense management system at their disposal so they can focus on soaring to great heights without taking detours.
Find the downloadable version of this case study here.
To know more about our expense management solution, visit our website.
We are starting the new year on a high note! Gorilla Expense has added another feather to its cap and has won the Top Blogger Award by ERP Cloud for 2023 for the second time in a row. Check it out here.
A huge thanks to ERP Cloud Blog for recognizing our efforts.
We are thrilled to receive this accolade and are excited to fulfill our commitment to delivering top-notch solutions that revolutionize how businesses handle expenses. From seamless expense management solutions to providing detailed blogs about the features, Gorilla Expense will continue to work towards providing solutions that will help businesses focus on what matters the most.
Gorilla Expense works tirelessly at providing streamlined solutions that enforce compliance and are pocket-friendly. To explore our features and offerings, click here.
Your employees travel to grow your business but forget to submit their expense reports on time, thereby preventing companies from getting real-time data on all company spending patterns from distinct locations. Before your organization is prevented from real-time updates, switch to Gorilla Expense.
Gorilla Expense introduces Decentralized Reporting, a feature that allows employees across an organization to report their expenses directly without relying heavily on a centralized department or individual. Designed to streamline and expedite expense reporting, this feature revolutionizes the way information is collected, verified, and shared. It also distributes responsibilities and empowers stakeholders of the organization by improving reliance on centralized approval systems.
In this blog, we will understand the aspects of decentralized reporting which include:
Empowerment: In a decentralized system, employees are given the authority to report their expenses such as travel expenses, meal expenses, office supplies, and more. This helps in reducing the bureaucracy and delays associated with centralized approval systems, thereby empowering the employees truly.
Efficiency: With a decentralized approach, expenses can be reported and approved more quickly since they don’t need to go through a central department for processing. This can lead to faster reimbursements for employees and a more efficient financial process.
Responsibility Distribution: It distributes the responsibility for managing expenses across different individuals or teams to prevent bottlenecks and reduce the workload of a single department that is responsible for processing expenses.
Transparency: This feature promotes transparency as employees directly submit their expenses and related information, leading to better accountability and compliance with the organization’s expense policies.
Policy Adherence: While empowering employees to report their expenses, it’s important to have clear expense policies in place. These policies provide guidelines for what expenses are eligible for reimbursement and help maintain consistency across the organization.
Data Accuracy: Using automated tools, such as mobile apps or online forms, can help reduce human errors in expense reporting. These tools can validate data and calculations, improving the accuracy of reported expenses.
Analytics and Insights: Organizations can gain insights into spending patterns, identify potential areas for cost-saving, and make informed decisions based on the aggregated expense data.
Central Oversight: While the process is decentralized, it’s still important to have a level of central oversight for compliance, auditing, and policy enforcement. This oversight helps maintain consistency and prevents misuse.
From eliminating single points of failure to enabling secure and tamper-proof reporting mechanisms, decentralized expense reporting brings multiple benefits to an organization.
Explore a solution like Gorilla Expense, which harmoniously integrates both decentralized reporting and centralized control for streamlined expense management for your organization.
We believe that our clients should work towards growing their businesses and leave the worries of expense reporting and managing to us. On this note, do check out our 30+ features that make your expense management journey hassle-free and stress-free here.
Look! An unsubmitted expense report!
Are you someone who often forgets to submit expense reports on time? Worry not, Gorilla Expense has got you covered.
Adding to its list of advanced features Gorilla Expense brings another simple, yet powerful ‘Reminders’ feature. A feature that proactively alerts you when expense reports are due, keeping your team accountable and helping you maintain an accurate expense record.
Based on the business needs, there are 5 types of reminders:
Not Created and Pending Submission Reminder: This reminds end-users to create and submit an expense report at least once during a predefined time period (weekly, bi-monthly, monthly)
Created Not Submitted Reminder: If you are someone who creates the reports but forgets to submit them, then this will remind you to submit your expense reports that have been collecting dust for a long time now.
Pending Approval Reminder: To the managers who have been sitting on the approval requests, this reminder will nudge you till you process all those pending approvals.
Unsubmitted Bank Transaction Reminder: It will remind end-users to complete those credit card transactions and assign them to a report before it is too late.
Pending Approval Reminder (Escalation): Designed for managers who take forever to approve expenses. This will escalate the approval request through the right channels, ensuring the reports get approved and the situation escalates.
Select either of the categories and watch how it would prevent backlogs, ensure timely approvals, eliminate discrepancies, and resolve approval delays.
If you want to understand this feature in detail, then click here.
Gorilla Expense has been working tirelessly to provide you with the best-in-class, and hassle-free features that make your expense management process easy like a breeze.
Adding to its advanced features, Gorilla Expense introduces the “Enriched Vendor Feature”, an AI-driven automation that standardizes vendor data identifies variations and aliases, and links them to unique identifiers.
This feature streamlines processes related to vendor management and seamlessly integrates with your expense reporting and invoice systems. It enhances the expense management process by providing deeper insights and capabilities related to vendor interactions and transactions. It also consolidates vendor spending across multiple platforms like expense reporting, credit cards, and ERP.
Through this blog let us explore the Enriched Vendor Feature in detail.
This feature entails the following characteristics:
Vendor Information Standardization: Standardize vendor information text-matching or natural language processing techniques, to identify and consolidate vendor data using AI algorithms. For instance, it appears to recognize variations like “American Airlines, Inc.,” “American Air,” and “American Air” as referring to the same vendor, which is “American Airlines.”
Matching to BC Vendor ID: Associate the standardized vendor name with a unique identifier, such as, “BC Vendor ID 9999 – American Air.” This association helps in tracking and managing vendor information efficiently with Business Central.
Expense Reporting Integration: When a user creates and submits an expense report in Gorilla Expense, the feature can identify expenses related to the vendor, such as “American Airlines,” and associate them with the standardized vendor name and ID as maintained in Business Central.
Streamlining Purchase Invoice Process: The feature extends to the purchase invoice screen in a system like “Business Central”. When the approved expense reports get exported to Business Central as Purchase Invoice, the integration will populate “Vendor 9999” (referring to “American Airlines”) in a custom field on the invoice line. The same field gets auto-populated on the invoice lines when a Purchase Invoice is created manually within Business Central. A consolidated vendor spend report can be then run which reads this field and reports spending by vendor more accurately.
Be it advanced analytics, seamless integrations, or enhanced customization, the Enriched Vendor Feature translates into enhanced efficiency, informed decision-making, and improved customer experiences.
Unlock a new era of possibilities and advancements in expense management with Gorilla Expense. Spend less time on manual tasks and let the AI-powered vendor management help your team get the most value from the vendors.
Learn more about our 30+ best-in-class features that help make expense management a smooth and hassle-free experience here.
