On the heels of our recent and popular ‘track mileage expenses with Google maps integration’ feature we have come out with another zinger of a feature (currently in beta mode). This is the ReceiptFWD feature that is available on the web application AND on our mobile app (in the Email tab).
Let’s discuss the current challenge:
Users receive receipts in emails from Airline or Hotel vendors that they have to download and then attach -OR- have to save the email as a PDF and attach it to the expense transaction
Our new email feature (in beta mode) allows users to FWD an email that has a single PDF receipt attachment to a fixed email account (example: email@example.com). If there is an attachment in the email, the application will automatically insert that into the receipt box within Gorilla Expense.
The user can also enter keywords in the body of the email (like: ‘Expense Type Meals’, ‘Total $200’) and the application will enter those values in the expense transaction within Gorilla Expense. This way when the user logs in to the application, the transaction in complete. See below for an email example, where the user is FWDing an email with a PDF receipt and has inserted keywords for the application to complete the transaction.
If the email does not have a PDF receipt attached and if the email itself functions as a receipt, then the user simple needs to FWD the email for the application to create a PDF of the body of the email and attach it to the receipt box in Gorilla Expense. Similar to above, the user can use keywords to fill in the other details of the transaction. This is especially useful since many airline companies no longer provide attachments. Below is an example of a user FWDing the email itself.
The benefit of this feature is that solves the pain of having to manage expense related data that can come in from another source, namely email. We expect this to make traveler’s lives a lot easier.
So, the next time you get ready to do your expense report, these transactions along with receipts are waiting in the mobile app or the web app, ready to be dropped into an expense report. Click – Click – 4 seconds and your expense report is done!
As always we love hearing from you. If you have any questions, we are here – firstname.lastname@example.org