Archive for category: Software development

You are here: / Software development

New Feature: FWD Receipts Over Email

/in , , , /by

On the heels of our recent and popular ‘track mileage expenses with Google maps integration’ feature we have come out with another zinger of a feature (currently in beta mode). This is the ReceiptFWD feature that is available on the web application AND on our mobile app (in the Email tab).

Let’s discuss the current challenge:

 

Users receive receipts in emails from Airline or Hotel vendors that they have to download and then attach -OR- have to save the email as a PDF and attach it to the expense transaction

Our solution:

Our new email feature (in beta mode) allows users to FWD an email that has a single PDF receipt attachment to a fixed email account (example: receipts@abc-inc.com). If there is an attachment in the email, the application will automatically insert that into the receipt box within Gorilla Expense.

The user can also enter keywords in the body of the email (like: ‘Expense Type Meals’, ‘Total $200’) and the application will enter those values in the expense transaction within Gorilla Expense. This way when the user logs in to the application, the transaction in complete. See below for an email example, where the user is FWDing an email with a PDF receipt and has inserted keywords for the application to complete the transaction.

Painless-Receipt-Scanning-and-Expense-Tracking

If the email does not have a PDF receipt attached and if the email itself functions as a receipt, then the user simple needs to FWD the email for the application to create a PDF of the body of the email and attach it to the receipt box in Gorilla Expense. Similar to above, the user can use keywords to fill in the other details of the transaction. This is especially useful since many airline companies no longer provide attachments. Below is an example of a user FWDing the email itself.

Submit-receipts-and-expenses-using-email

The benefit of this feature is that solves the pain of having to manage expense related data that can come in from another source, namely email. We expect this to make traveler’s lives a lot easier.

So, the next time you get ready to do your expense report, these transactions along with receipts are waiting in the mobile app or the web app, ready to be dropped into an expense report. Click – Click – 4 seconds and your expense report is done!

As always we love hearing from you. If you have any questions, we are here – info@gorillaexpense.com

New Feature: Google Maps Integration for Mileage Expenses

/2 Comments/in , , , /by

By popular customer demand, we have released a new (and cool) feature where the application will automatically calculate the number of miles using Google Maps. For this, the user will need to enter the start & end locations on a map within the web application. Once selected, the application will calculate the number of miles and drop it into the transaction. Since we already pull-in the IRS defined mileage rate, the math to calculate the amount is complete! The application also saves the Start and End locations in the comments field for reference. Here is how it looks:

1) Open an expense transaction and pick Mileage expense type. There the user will see a Google Maps link. Click on it. In the next screen as shown below, enter the Start and End Addresses, then select on the ‘Import Mileage’ button

Mileage-Expense-Map

2) Once this done, the mileage expense type is complete as shown in the image below.  As you can see, the application automatically imports the IRS mileage rate and does the math. It also adds the Start and End addresses to the Comments box. After the user clicks on Save,  the transaction can be added to an expense report for submission.

Done… Accurately and in less than 5 seconds! And conveniently from within our application, without having to go to an external map application every time.

Mileage-Expense-Type

What do you think? As always, we love to hear from you – info@gorillaexpense.com

Comprehensive feature set with Gorilla Expense

/in /by

While Gorilla Expense is highly customizable, it is important to understand our core feature set. Most of these features will quickly address, for all customers, the painful points of submitting an expense.

Main Attributes

  • Realize immediate cost savings
  • Monitor & control employee spend
  • Reduce manual processes
  • Increase efficiency
  • Provide immediate ROI
  • Eliminate paper at every stage

Main Features

  • All electronic expense management solution
  • Rapid customization
  • Integration with ERP, Accounting & Travel Vendor systems (MS Great Plains, SAP, SalesForce, NetSuite, Quickbooks and others)
  • Mobile apps for smartphones
  • Corporate-wide expense policy creation
  • Multiple currencies
  • Automated credit card imports
  • e-Receipts for an expense report
  • Cost allocation devices to different cost centers
  • Expense reports tracking
  • 100 % paperless

As far as mobile solutions are concerned, the iPhone and BlackBerry apps are out. The look and feel of creating an expense with these apps is very impressive. We expect these apps to minimize the burden of expense report creation for frequent travelers.

If there is something you don’t see or would like to have, please contact us at info AT gorillaexpense.com. We are here to solve your problems.