Are you dealing with antiquated mileage monitoring techniques that reduce your productivity? Put an end to this outdated way and switch to a seamless Mileage Capture Feature by Gorilla Expense.
Gorilla Expense‘s automatic mileage capture feature effortlessly documents every mile, making your mileage tracking a breeze. Want to know how you can make your mileage tracking quick and efficient? Just follow these three simple steps:
Maintain mileage rates for various bands that include combinations of Distance and Engine Size.
Assign the user on the user profile the Engine Type and indicate what type of mileage they will be doing.
Once the user enters their start and end point, our system will recognize the route, calculate the distance, and instantly update your expenses.
Admins as well as users can run a report to see how many miles are consumed for the selected date range. Tracking mileage is now easy, seamless, and accurate – just the Gorilla Expense way. To learn more about Mileage Range, read our blog here.
At Gorilla Expense, we believe in stamping out difficulties that make expense management a hassle and hinder employee productivity. Reconstruct your expense reporting and expense management systems with us.
It’s a fact–every business or organization will have to deal with expenses. And these expenses have to be recorded, reported, and processed. These have to be verified as well.
However, despite the times and technologies we have today, there are companies that still rely heavily on paper-based and manual expense reporting. Many employees may not complain as they are used to the way they have always done things. However, what they don’t know is that they may be missing out on so many things. Read more
Even on a good day, business travel can still present its usual, unexpected challenges. After all, business travel is never easy–and when done during the holidays, it can take a quick turn to the tragic.
However, there will be instances when you just can’t escape travelling during the holidays. If this is the case for you, here are some tips to make your trip easier. Read more
How much is it to travel from your main headquarters to your satellite office in another state? When you go around and ask your colleagues, odds are, they would have different answers.
This simple experiment shows just how easy and common it is for employees to make honest mistakes on their expense reports. The question is, however, are these really mistakes or deliberate misrepresentations? Read more
Technology has changed the way we do things–and this includes how we buy. For your organization, you may feel this change as your own employees exhibit a shift in their buying behaviors, which affect spending, expenses, and visibility.
When it comes to employee-initiated spend that occurs as they perform their jobs, things have changed. Like travel and expenses, employee initiated spend also contribute to business operations, and the bottom line. However, due to the changes and technological advances we are experiencing today, visibility becomes a more pressing concern, on top of course of timely recognition and reporting of expenses. Read more
In the latest web version of Gorilla Expense, you will see a Bulk Edit option within the Manager Approval process. While reviewing an expense report, when you click on Edit Report, at the bottom right, you will now see a Bulk Edit button.
Once you click on the Bulk Edit button, it will open up the transactions section of the expense report in an Excel grid format, as shown below. This allows the manager to swiftly make multiple changes from one place.
The manager can easily tab through the cells, make changes as needed and then save them without having to open every single expense. This was one of the top feature requests from our customers and Voila! If you have any questions, please feel free to reach us at info@gorillaexpense.com or you can email the Support team at support@gorillaexpense.com
We hope this Christmas enriches your life;
May each day be happy and bright,
Overflowing with pleasure and love;
May your Christmas be filled with delight.
The new and updated Gorilla Expense Pro mobile app makes your smartphone smarter when it comes to expenses. The app is powerful in its capabilities, yet simple to use for travelers and managers. Users will be able to submit entire expense reports from the mobile device without having to get in front of a computer.
We even have a challenge based on how easy it is to use this app to submit expenses. it is called the ‘Complete your expense reports in 7 seconds or less’ challenge! Try it out and post your feedback on Twitter. Use the #7secondchallenge hashtag so that we can promote your tweet.
So, how does this new mobile app work? What are the key features? Lets take a look under the hood….
The Mobile App
The app is available for iPhone, iPad and Android phones. Once the app is downloaded, the user enters the username and password (same as web application). Once logged in to the app, the user is presented with 4 buttons on the home page of the mobile app, as shown below.
By clicking on the ‘Expenses’ button, the user can submit individual line item expenses. This is described in more detail below in the ‘Expenses’ section. The ‘Reports’ button is where users can create and submit an entire expense report from the device. An expense report can consist of multiple individual transactions. These transactions could be a mix of corporate card transactions and out of pocket expenses.
Gorilla Expense Pro
Expenses
The expenses button is used to create individual line item transactions. These transactions include the receipt, expense type categorization, vendor, amount, other co-workers that were part of the expense, like a Meals expense type and other fields. Once the transactions care created, they are ‘uploaded’ and can then be ‘dragged and dropped’ into an expense report.
The app provides for three options to create/submit expenses, as shown in the 3 tabs in the screenshot below: Mobile, Bank and Email. Their functions are described below.
Upload Expenses
Mobile:In the mobile tab, the user can create expenses, attach receipts to transactions and categorize or code the expenses to specific GL codes / expense types. Additional details at the transaction level such as the vendor, other employees who were part of the transaction can also be entered to complete the expense. The app provides for multiple options to attach receipts – Photo Gallery, Camera and Dropbox, as shown below.
Using the photo gallery, the user can attach a receipt that is saved in the photo gallery of the device. Or the user can use the camera to take a picture of the receipt at that point. Finally the user also has the option of attaching a multi-page PDF receipt sitting in their Dropbox account by clicking on the Dropbox link. This is especially useful for those pesky 5 page receipts from hotels.
Attach receipt to expense
Bank: In the bank tab, users will see expenses imported into the system from their corporate cards and / or personal cards. Similar to the mobile tab, the user can attach receipts to these transactions, categorize them based on GL code / expense type and then drop them into an expense report. The big advantage here is that users can easily and conveniently attach receipts to these corporate card expenses and submit them as part of the same expense report. This makes reconciliation much easier for AP Managers and improves visibility of spend on corporate card for the stakeholders.
Email: This feature allows users to FWD an email that has a single PDF receipt attachment to a fixed email account (example: receipts@abc-inc.com). Once the email is forwarded, the app will create an expense line item and attach the PDF receipt. This is made available to the user in the email tab of their mobile app to be incorporated into an expense report.
If the email does not have a PDF receipt attached and if the email itself functions as a receipt, then the user FWDs the email itself for the application to create a PDF of the body of the email and attach it to the transaction. For greater detail on this functionality, read our article here.
Reports
When the ‘Reports’ button is clicked, the user can create an expense report, add transactions to the expense report and submit it from the mobile device. Here is a screenshot of an expense report that shows the report level details. There is information on the report name, report type, date range, cash advance and comments explaining reason for the trip.
