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Case Study: How AirFlite Overcame its Time-Consuming Expense Reporting System

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Operating on behalf of Toyota Motor Corporation since 1985, AirFlite has been a leading name in the private aviation industry, setting new standards with its full service, fixed-base operation, offering the best in 24/7 private aircraft services and storage. Delivering service, quality, and reliability, AirFlite is looking to extend its operations to greater heights by improving productivity for its pilots and crew and achieving operational excellence by ditching its manual and tedious expense reporting system.

The Problem – Manual, High-Volume, Error-Prone & Time-Consuming Expense Reporting Process

AirFlite’s manual expense tracking procedure was tedious and hindered the efficiency of the team. Their operations involved international flights with frequent visits to their base in Japan. Pilots had to plan a detour in advance so they could submit and sign their expense reports before embarking on another trip.

Submitting expense reports on time and keeping track of T&E spendings had become a challenge, leading to inefficiencies and thereby affecting the employee morale. It had become pivotal for AirFlite to automate their expense reports and lessen the burden of expense management from pilots and managers.

The Solution – Taking Expense Reporting Process to New Heights with Gorilla Expense

AirFlite wanted to switch to a seamless and efficient expense management system that could automate their T&E expense reporting process and accounting. That’s when they switched to Gorilla Expense. With its advanced and easy-to-use features, Gorilla Expense turned AirFlite’s chaotic process to an efficient, quick, and easy process without major disruptions, making things better and easier for everyone.

Additionally, the pilots love the flexibility in being able to complete their expenses on the road (or the skies). They also love how easy and simple the application is to use. Because of the availability of expense data at the manager’s fingertips, getting more visibility into the T&E spend on a periodic basis, the manual work with expense reports reduced greatly at AirFlite.

Ever since AirFlite switched to Gorilla Expense, they have seen a visible improvement not only in their expense reports but also in their time and cost savings.

Gorilla Expense understands that pilots travel the most and it is necessary for them to have a flexible expense management system at their disposal so they can focus on soaring to great heights without taking detours.

Find the downloadable version of this case study here.

To know more about our expense management solution, visit our website.

Attach Multiple Page Receipts to Expense in One Go

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Has converting multiple page receipts (like Hotel Receipts) into PDF and/or attaching them page by page to the same expense line been a tiresome process? Well not anymore!

Attach Multiple Page Receipts to Expense in One Go

This feature allows users to combine multiple page receipts and/or any supporting documents into a single PDF file that can be then attached to the desired expense.

Users can also swap the order of receipts before converting them into PDF.

Attach Multiple Page Receipts to Expense in One Go

Once the PDF is created, it will be saved in the Receipt Box from where users can add them to any chosen expense line.

Attach Multiple Page Receipts to Expense in One Go

Gorilla Expense works tirelessly towards easing the work for its customers by making expense management hassle free and effortless.

For more such hassle-free receipt management features, click here.

Error-free Fraud Detection with Gorilla Expense

Duplicate Fraud Detection

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At the time of approval, Gorilla Expense’s All-in-One Smart solution alerts expense approvers to duplicate amounts, vendors or dates through intelligent scanning using a proprietary AI algorithm and OCR technology.

Real-time checks can eliminate errors while also ensuring efficiency, accuracy, and compliance.  Our fraud detection technology can also find expenses with amount that do not match the amount printed on the receipt

Streamline your expense reporting fraud detection process with Gorilla Expense

Expense Reporting 3 Steps

Simplify Employee Expense Reporting with Receipt Box

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In a world where everything happens on the go, why make expense reporting a tedious task? Gorilla Expense takes the pain out of expense reporting.

Even on the road, the app can record every expense and business-related transaction so that records are created as they are made.

Managers can instantly approve employee expense reports and claims that are submitted by employees as they occur.

Receipts can be kept track of as they are created, and expense claims are submitted instantly!

Gorilla Expense expedites this process of receipt management from beginning to end with great visibility. To learn more reasons why you should use the Receipt Box feature, click here