Are out-of-hand expenses driving you crazy? Well, not anymore! Introducing the Receipt Policy Feature. With this feature in your system, ensure that your employees are following all applicable laws and regulations, therefore enforcing compliance.
The Receipt Policy Feature by Gorilla Expense ensures that employees either attach receipts or justify the missing receipts when the amount limit exceeds.
As a result, bogus claims are prevented and rules and regulations are ensured.
All of this is fruitful only when an effective receipt policy is created. Learn how to create an effective receipt policy.
Over the years, Gorilla Expense has been working tirelessly on creating seamless and efficient features that let you manage expenses like a pro. To know more about such features, click here.
Are you dealing with antiquated mileage monitoring techniques that reduce your productivity? Put an end to this outdated way and switch to a seamless Mileage Capture Feature by Gorilla Expense.
Gorilla Expense‘s automatic mileage capture feature effortlessly documents every mile, making your mileage tracking a breeze. Want to know how you can make your mileage tracking quick and efficient? Just follow these three simple steps:
Maintain mileage rates for various bands that include combinations of Distance and Engine Size.
Assign the user on the user profile the Engine Type and indicate what type of mileage they will be doing.
Once the user enters their start and end point, our system will recognize the route, calculate the distance, and instantly update your expenses.
Admins as well as users can run a report to see how many miles are consumed for the selected date range. Tracking mileage is now easy, seamless, and accurate – just the Gorilla Expense way. To learn more about Mileage Range, read our blog here.
At Gorilla Expense, we believe in stamping out difficulties that make expense management a hassle and hinder employee productivity. Reconstruct your expense reporting and expense management systems with us.
Are spending limits and policy compliance being followed throughout your organization? If not, then get ready to break free from the shackles of complex expense policy and take control of expense compliance with Gorilla Expense’s Expense Policy capabilities. This feature allows you to:
Set Spending Limits For Different Categories
With our Expense Policy feature, you can easily define spending limits for different expense categories, ensuring compliance across the board.
Explain Flagged Violations
If a user exceeds the predetermined limits, our system flags it as a violation. The user provides an explanation, promoting transparency and accountability.
Get Instant Alert
Approvers are instantly alerted to violations, allowing them to review explanations and make informed decisions on expense approvals.
Customize Limits, Getting Ultimate Control
Gorilla Expense gives you ultimate control with customizable limits. Set amount limits for each expense and require additional approval for larger expense reports.
Set Budget Limits
Take it a step further with budget limits at expense type and project levels. Ensure spending aligns with your organization’s goals and budgets.
Switch to Gorilla Expense and experience a seamless integration of expense policies that help organizations combat fraud and errors by enforcing compliance. Join the League of Businesses empowered by Gorilla Expense and reconstruct your expense reporting and expense management systems.
Grand Isle Shipyard (GIS) was established in 1948, LA as a modest company designed to serve the commercial fishing industry. It quickly evolved into the emerging Oil and Gas Industry on entering the Gulf of Mexico. Their mission is to provide quality products and services to customers in a safe and environmentally sound manner at fair and competitive prices. Today the company has advanced and diversified to become one of the industry’s most capable and trusted energy partners.
It serves the oil and gas industry both nationally and internationally. GIS has the capacity to offer solutions in the upstream, midstream, and downstream markets, as well as the resources to span the whole life cycle of their customers’ projects. From the planning stages of large projects through construction, commissioning, and finally decommissioning, they coordinate their services with operations.
THE PROBLEM: Weekly Manual Time-Entry and Verification of Employees
Oil and natural gas are significant players in the energy sector and have an impact on the global economy. The oil and gas industry is capital intensive and dependent on cutting edge technology. GIS used a powerful ERP system – Microsoft Dynamics GP for project accounting and despite this, the company’s accounting team had to manually enter the timesheets of the employees.
Manual time tracking led to delay in approvals and added burden not only on the accounting team but also the employees. This said, the company needed a powerful, seamless and easier approach to time tracking to improve visibility and process hourly work. This change from manual tracking to automotive tracking will have a multiplicity of positive impacts on the accounting team and the employees. Starting from quick approvals to easy time management.
THE SOLUTION: Flawless Integration of the Microsoft Dynamics GP Project Accounting Module
Grand Isle Shipyard used Microsoft Dynamics GP for project accounting. They were looking for a scalable automation solution that could map to certain fields in Microsoft Dynamics GP’s Project Accounting Module without a hitch. With its intuitive and easy-to-use integration, Gorilla Expense became the answer to GIS’s problem.
Gorilla Expense customised the automation process for timesheets to meet GIS’s needs. This flawless integration of the Microsoft Dynamics GP Project Accounting Module convinced the GISY team to switch to Gorilla Expense’s Timesheet Solution. The transition to an automated and user-friendly solution for accounting teams and employees took less than two months.
This solution allowed employees to automatically log hours within their systems and customise their timesheets to make the approval process faster and frictionless. Within two months of rolling out the solution, GIS has 530 active users to date. The automated timesheets gave GIS greater visibility and streamlined approval process. This in turn resulted in a decline in expenditure and rise in task value. Employees focused on high-value tasks.
Find the downloadable version of this case study here
To know more about our expense management solution, visit our website.
Say goodbye to the hassle of remembering multiple passwords and hello to improved security and user experience. With Gorilla Expense’s Single Sign-on (SSO) feature, make login easy and simple like never before.
With our centralized authentication system, forget multiple passwords, just one will do.
The SSO feature with its stronger password policies, ensures that your information is safe from any possible threats.
Eliminate the risk of password fatigue and the frequency of time-consuming password resets when end users just need to remember a single unique password rather than a different password for each app.
Get more work done with access to all the applications in just one click.
Switch between applications with ease, without having to login every other time.
Whether you have a workforce of 50 or 500, with the single sign-on feature, you can easily introduce security and convenience into your enterprise structure.
Gorilla Expense is a leading provider of Expense Management Solutions, serving users in 40+ countries. With a focus on innovation and customizable solutions, Gorilla Expense offers a range of product features designed to help businesses improve their expense management efficiency and unburden finance teams.
Gorilla Expense works tirelessly to create features that lessen your burden, reduce errors and fraudulent activities that occur due to manual reporting.
With the ‘Gorilla Expense’s Advanced Algorithm’, bid adieu to manual data entry, data repetition and other related issues. Seamless, effortless and efficient as we call it, this technology helps take hassle out of expense management. This feature allows you to code expense fields for expense types, departments, merchants and more, based on historical coding or admin codes.
Based on historical and merchant data, the algorithm fills primary data and detects anomalies like duplicates, thereby eliminating the risk of errors.
At Gorilla Expense, we believe in stamping out difficulties that hinder employee productivity and thereby company performance. Reconstruct your expense reporting and expense management systems with us and help boost productivity of your employees.
Is your budget on track? Are your expenses within your budget? If your answer is NO, then this blog is for you.
With Gorilla Expense’s top-of-the-line features, empower employees with an easy-to-use expense submission system that ensures compliance.
Manual expense reporting results in errors, thereby overwhelming your employees with rework. Eliminate the high risks by automating expense policies, reducing errors and the burden from your employees.
Streamline business processes by reducing expense processing time. Ensure all expense reports are in sync with your company rules with automated expense policies that simplify your expense reviewing process.
A major factor in combating fraud is ensuring that your policies are followed and understood. This is achieved when your expense policies are seamlessly integrated and automated, therefore mitigating room for errors and frauds. Gorilla Expense offers various types of limits throughout our application. Such features along with the corresponding details are listed below –
Gorilla Expense is a leading provider of Expense Management Solutions, serving users in 40+ countries. With a focus on innovation and customizable solutions, Gorilla Expense offers a range of product features designed to help businesses improve their expense management efficiency and unburden finance teams.
As a national non-profit organization, the U.S. Travel Association has been the voice of the U.S. travel industry for over 75 years. The Association serves over 1,100 leading travel organizations by identifying significant opportunities and challenges for the sector, lobbying for favorable policies related to travel, offering education initiatives, and providing industry-specific data and analysis for its members. However, to offer such vital benefits, the U.S. Travel Association operates on membership subscriptions, which means reviewing subscriptions, sending invoices, and following up on unpaid dues for the finance team. To further streamline its finance operations and increase remote capabilities during the 2020 pandemic, the U.S. Travel Association decided to migrate from the Microsoft Great Plains ERP to Microsoft Dynamics 365 Business Central.
THE PROBLEM: Migration from Microsoft Great Plains to Business Central
Migrating from one ERP system to another is never a quick or straightforward procedure, and it can take up to six months for organizations to complete the process. For an organization looking to increase its remote capabilities, the migration needed to take place as quickly as possible. When the pandemic hit in 2020, the finance team decided it was the best time to upgrade their current ERP. By switching to Business Central, they would shift their hosting to the cloud, expand their reporting capabilities, and reduce overall costs. While the association has a fairly simple reporting structure, they wanted to be completely confident of a smooth transition to their new ERP.
The SOLUTION: Seamless Migration with a Proven Solution
To ensure a timely and smooth migration, the U.S. Travel Association partnered with Gorilla Expense to migrate its expense reporting automation solution from Great Plains to Business Central. Together with the Gorilla Expense team, the association mapped out their goals and timeline, set up a sandbox, and began testing. The migration process from Great Plains to Business Central took four-to-six months to complete, including customization for tracking membership dues, new members, miscellaneous fees, sponsorships, advertising, and other related expenses.
Due to its plug-and-play configuration, Gorilla Expense took only a week to complete its role in the migration.
The U.S. Travel Association team also relied on Gorilla Expense for additional support when needed. Not only was the migration accomplished in a timely manner, but the U.S. Travel Association group was able to adapt to the new platform quickly. Additionally, the migration has enabled the U.S. Travel Association to establish the groundwork for more advanced automated and detailed reporting. This, in turn, has facilitated role expansion across the organization, resulting in 100% visibility and faster turnaround times for payments and expense reports.
Find the downloadable version of this case study here.
To know more about our expense management solution, visit our website.
Gorilla Expense announces the launch of two new features in its Project Timesheet Management Solution. The Timesheet Clock-in/Clock-out with Location Tracker and Timesheet Line Level Approval features offer users a more accurate and accountable way to record and manage their time spent on projects.
These features have been designed to support integrations with various ERP systems like Sage Intacct and Microsoft Dynamics, streamline Gorilla Expense users’ processes, and improve their overall efficiency.
“We understand the importance of accuracy and accountability in time tracking, and these features will help our clients streamline their processes and improve their overall efficiency.” – Pranav Kulkarni, CTO @ Gorilla Expense.
Want to learn more about our Timesheet Clock-in/Clock-out with Location Tracker and Timesheet Line Level Approval features? Check out our press release for details.
Centrisys, now Centrisys/CNP, has emerged at the forefront of wastewater separation technology, becoming an industry leader as it evolved into designing, engineering, and building decanter equipment for sludge dewatering and thickening throughout the U.S. and all over the world. It has provided centrifuge equipment repair and maintenance since 1987.
Centrisys leverages its technical experience and industry know-how in creating innovative solutions to tackle the toughest challenges in the industry. In 2014, it launched CNP-Technology Water and Biosolids Corporation to design and supply systems for nutrient recovery and sludge optimization. Together, Centrisys/CNP systematically expands its service offerings to include a range of innovative resource recovery and process intensification technologies.
THE PROBLEM: Overcoming the Challenges of Spreadsheet-Based Expense Management
Centrisys aimed to improve their finance department by implementing an expense management solution that would streamline their process and replace their outdated manual system.
Their current system based on a manual, paper-based process was time-consuming, error-prone, and lacked visibility, which led to challenges in the accounting process. With a new solution, Centrisys wanted to consolidate data, provide customized reporting capabilities, and improve end-to-end process efficiencies. This would align with their efforts to diversify their offerings and expand their national and global reach. Ultimately, the new expense management solution would enable Centrisys to better manage their expenses and drive growth.
THE SOLUTION: Transforming Centrisys’ Expense Management System with Gorilla Expense
Centrisys chose Gorilla Expense to transform its expense management system to meet the organization’s ever-growing needs. Although Centrisys considered other options, Gorilla Expense’s integration with NAV was one of the main reasons that sealed the deal.
In addition, the app itself is intuitive and involves a flat learning curve. Integration with NAV has been seamless, which has made life easier for both 150+ employees and the finance department. Credit card reconciliation with Gorilla Expense has also been hassle-free. Managers can now see where claims are in terms of approvals, thanks to the electronic and centralized audit trail, and users have more control over the information they want to see or monitor. As a result, expense reporting and claims are now much easier, with less risk of human error.
“The integration with NAV has been excellent and seamless. The users are overall very happy with both web and mobile apps.” – James Andresen, CIO Centrisys/CNP
Since partnering with Gorilla Expense in 2016, Centrisys has seen an improvement in its expense reporting processes. Gorilla Expense’s transformed and updated expense management solution has enabled Centrisys to increase productivity and reduce time and operational costs.
Prior to Gorilla Expense, the process was tedious and inefficient, with limited reporting capabilities. The partnership has enabled Centrisys’ employees to concentrate on their core competencies, which has helped the company grow. Even after 7+ years, Gorilla Expense has been able to keep up with the company’s ever-expanding operational footprint, allowing it to perform its job efficiently.
Find the downloadable version of this case study here.
To know more about our expense management solution, visit our website.
