With our increasingly global business landscape, it’s much more common today for employees to travel for work. Whether it’s for attending a meeting, meeting business associates, pitching for an investor in another part of the world, or visiting a remote branch, travel is part of how a business operates and grows. Read more
Over the years, we have observed business and travel trends shift alongside technological advancements. And the past year has shown shifts continue to accelerate as we turn towards an ever-increasing global economy. And every business is not spared, from the biggest multinational corporation down to the smallest individual online shop. Read more
How much is it to travel from your main headquarters to your satellite office in another state? When you go around and ask your colleagues, odds are, they would have different answers.
This simple experiment shows just how easy and common it is for employees to make honest mistakes on their expense reports. The question is, however, are these really mistakes or deliberate misrepresentations? Read more
If you’re in the market for an expense management solution for your company, then you probably have an idea just how many solutions, technologies, vendors, features, and price points to choose from. All these can be overwhelming, not to add the available deployment options and the total business value each solution can potentially bring.
So, how do you choose the right expense management tool for you? Read more
The new updated mobile app from Gorilla Expense brings with it several nifty features. The main goal with these features is to make it easier for travelers to submit expenses, for managers to approve expense reports, and reimbursements to happen faster. Here is a quick look at some of the key features:
OCR – The new and updated OCR makes scanning even faster and spits out the results more accurately. Of course, this feature is more commonly used with out of pocket expenses rather than corporate credit card expenses.
Splitting an Expense – If you have scenarios where expenses need to be split between multiple expense types / GL codes or between different departments or companies, in the latest version of the mobile app, the user can apply splits either ‘By Amount’ or ‘By Percentage’. The actual splitting process is applied via a simple guided wizard type process, so that it is intuitive and easy for the user.
Timesheets – This one is a biggie! If you have also signed up for our timesheet solution, then the user can also create and submit timesheets from the mobile app, making it a one-stop app to get both time and expenses done.
Touch ID – In the latest version the user has the option of enabling touch ID. This way you don’t have to remember any pesky passwords. (Just make sure to bring your finger along with you… Ha!)
With this blurb, we wanted to offer a quick view of some of the new features that have already been released. Stay tuned for more. We are playing with some cool ideas and plan to release more new features in the coming months…..
If you would like to see a live demo or have any questions, please contact us at sales@gorillaexpense.com.
Gorilla Expense offer an innovate spend management solution for companies of all sizes. The three main components of this solution are T&E Expense Reporting, Timesheets, and P-card Reconciliation.
While the solution is typically deployed as SaaS, Gorilla Expense also supports On-Premise deployments.
While automation in T&E expense reporting has been rapidly increasing, many businesses are still not taking full advantage of it. SMEs are still lagging in automating their T&E, despite the increasing availability technological advances. Cloud-based and mobile apps are the future of T&E management, yet adoption is slow even when it comes to getting an automated expense management solution.
Many who are not fully automated in their T&E management or are using entirely manual processes report many obstacles in their expense reporting procedures. According to a leading 2016 Travel and Expense Management Report, 63% of SMEs still rely on entirely manual T&E processes, while 38% of average business entities are still stuck in the same manual systems.
“While there is growing availability of T&E automation options that could fit any company’s size and needs, the greatest challenge lies in change management, i.e. making decision makers take that step towards fully automating and streamlining their T&E processes,” says Gorilla Expense. “SMEs tend to carefully weigh the so-called ‘pains’ of switching against the many short- and long-term benefits.”
Many organizations in the report believe that their current T&E processes are effective, and are therefore unwilling to shift to newer technologies. For example, the primary method for receipt management is via emails, resulting in lost documents, delays, and potential compliance issues. This in return causes further struggles and inefficiencies. End result: these companies struggle with costly T&E processes, inability to enforce corporate travel policies, lack of visibility, and lengthy reimbursement cycles.
Meanwhile, 90% of large corporations, are now fully or partially automated. Due to this, they are seeing plenty of benefits that go beyond just a solid ROI. These benefits include lower processing costs, improved visibility, better enforcement of policies, quicker reimbursement periods, improved fraud detection, better negotiation with merchants for volume discounts, and better overall employee satisfaction.
However, despite automation, many are still using disparate systems, therefore still causing delays, frustrations, and inefficiencies that could have been avoided with streamlined, integrated systems and infrastructure.
Another key point, according to the report is that many small businesses are foregoing automation and sticking to their manual processes primarily because they believe that they are too small for such systems. In fact, nearly 30% are still using Excel spreadsheets for their expenses.
Despite many options and opportunities to automate, many companies are still slow to adopt and there are still some that would rather continue with their handwritten expense reports and spreadsheets—simply because they are used to it! These companies must take a cue from the best-in-class organizations who are moving towards mobile, cloud-based, and integrated systems that make T&E reporting a breeze. Here is a metric to think about: if you have over 30 expense reports to process monthly, the ROI is there, and it would be more economical to switch to automated expense reporting. You can test this by using our free Expense Reporting Automation Savings calculator.
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Gorilla Expense offer an innovate spend management solution for companies of all sizes. The three main components of this solution are T&E Expense Reporting, Timesheets, and P-card Reconciliation. While the solution is typically deployed as SaaS, Gorilla Expense also supports On-Premise deployments. If you would like to see a live demo or have any questions, please contact us at sales@gorillaexpense.com.
So you have invested in Oracle ERP but you are having challenges with the T&E solution to meet your unique travel requirements. What do you do? Well, Gorilla Expense is here to help.
Companies nowadays want to leverage the latest and most advanced technologies to make work much easier. And ease, of course, should always come with timeliness and accuracy, especially in expense management.
From executives to employees, everyone demands agility and reliability when it comes to their ERP systems. They require solutions that are not only configured to their company’s unique needs but also systems that can be up and running quickly so that they can operate immediately. So, when it comes to T&E for Oracle EBS, Gorilla Expense fulfils these needs elegantly and economically.
With Gorilla Expense, companies can easily automate their T&E expense reporting process. Gorilla Expense seamlessly integrates with Oracle EBS so you not only minimize all the frustrating manual work, but also get financial data that is important to decision makers in almost real-time, while the travelers receive the benefit of a system that is tuned to meet their needs.
Leveraging the latest mobile and cloud based technologies
Whether you are a mid-sized business or a large organization, the Gorilla Expense solution brings together the convenience of mobile, web, corporate credit card, and email functions that are crucial especially for traveling employees, all without the hassle of having to install a separate software or app. It is also great for managers because they can find all the information they need in one place. Reporting and analytics are a breeze since all the data has already been captured and can be sliced and diced from one comprehensive and simple to use interface. Meanwhile, accounting also gets benefits through compliant and complete expense reports, timely approvals, and overall visibility – the three main areas that most accounting/finance departments struggle with.
The Gorilla Expense cutting-edge mobile app that includes OCR and maps feature for mileage, empowers travelers to increase efficiency, work smarter, reduce errors, and eliminate late submissions. Functions such as credit card import, data entry, reporting, and approvals are all comprehensively streamlined into Oracle EBS, allowing your whole organization to get a shot in the arm for efficiency.
Very economical to own
The Gorilla Expense cloud solution for Oracle ERP is typically 15% to 40% more economical than the competitors and even the native T&E solution offered by Oracle. Our price includes free upgrades and enhancements. Plus, you don’t have to purchase separate additional software or equipment. This means you can put money back into the company’s pocket.
More performance, less downtime, less frustration
Since Gorilla Expense seamlessly integrates with Oracle EBS, you enjoy less downtime, especially because Gorilla Expense can be configured to fit your specific requirements. You also eliminate the need to do complicated coding, which may require IT expertise. You also eliminate the need for ongoing upgrades and maintenance that can add up on hours that are better spent on core business operations.
With the Gorilla Expense T&E solution for Oracle ERP, you have access to robust and the latest technology that provides great benefits to your organization. The end result – Cut costs, improve compliance and provide greater visibility to decision maker. That’s something you can’t beat!
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Gorilla Expense offer an innovate spend management solution for companies of all sizes. The three main components of this solution are T&E Expense Reporting, Timesheets and P-card Reconciliation for Oracle ERP. While the solution is typically deployed as SaaS, Gorilla Expense also supports On-Premise deployments. If you would like to see a live demo or have any questions, please contact us at sales@gorillaexpense.com.
Making the T&E expense tracking process for Sage X3 efficient and timely is increasingly becoming important to several mid-sized and large clients. The benefits are huge – in terms of cost savings, compliance to the IRS, visibility of T&E spend for decision makers like CFOs and of course improvements in productivity for travelers. Businesses invest in a robust ERP system like Sage X3 primarily to realize such benefits.
The ERP solutions provided by Sage are comprehensive management and planning solutions that allow businesses to track their performance closely. Travel and expense reporting by its very nature is a tricky area to control and monitor. That’s where a system like Gorilla Expense makes a huge difference.
Gorilla Expense extends the capabilities of Sage X3 by providing a robust mobile + web platform for travelers to capture both, out of pocket and corporate credit card expenses. Once these expenses have been compiled and approved the expense data can be sent to various ‘pages’ in SAGE X3 (like Payables as an Invoice or as a GL entry etc.) depending on the client’s requirements.
As our company’s name suggests, we are the experts when it comes to T&E tracking and reporting. And businesses that use Sage ERP (all the way from Sage 100 to Sage 500) can benefit from and leverage our expertise and thought leadership in this space. Our automated solution for Sage ERP greatly benefits travelers, approving managers, and Accounting. In addition, Gorilla Expense now also integrates with Sage 300 and Sage 300 Construction & Real Estate
Here are some of our cool features:
And more at – Gorilla Expense Features
Besides the features we also specialize in dedicated and personalized support which is one of the main reasons client love working with Gorilla Expense!
So, embrace the technologies of the 21st century and say goodbye to frustrating and manual expense reporting processes that use Excel and Scotch tape. Let Gorilla Expense make this painless and paperless for you! Contact us at sales@gorillaexpense.com to learn more.
The recent economic downturn, difficult credit situation, and increasing costs have all arrived together. For many companies, this has forced them to take a closer look at their internal processes as they seek ways to cut costs, improve efficiencies and increase bottom lines.
One area we are seeing a lot of interest in is Accounts Payable (AP) automation, with many companies striving to make it 100% automation.
100%-AP-Automation
For these companies, cutting costs associated with the AP process, automating it, making it less time consuming and providing panoramic visibility to decision makers in Finance is a no-brainer. Take the example of Zappos – restructuring their financial processes reduced their month-end closing process by 10 days. For a $1Billion company, that is huge!
So what are some of the key areas that CFOs, Controllers, AP Managers, Purchasing Managers are looking to improve their internal processes with relative ease while contributing to the organization’s overall mission to streamline costs?
Automation is the key to efficiency (and success)
Consider the inefficiencies in a non-automated, manual, paper-based process:
On the other hand, the efficiencies gained by automating these AP processes produce results that are definitely dramatic. These include a:
Another way to look at this comparison is even if you have dedicated data entry staff and devices to help with managing the manual process, you can typically process 1,000 documents (invoices & expense reports) a month per full-time employee (FTE). By contrast, automated and rules-based matching increases that number to 6,500-9,000 documents a month per FTE.
Conclusion: Automation not only brings significant efficiencies to the AP process, but also helps grow the business with existing staff. Basically, you can do more with less.
Control – at your fingertips
By automating as much of the AP process as possible, you get greater control and better visibility into spend. And this applies to invoices and expenses. While rules, routing, policies can be configured to unique company configurations, the biggest advantage is being able to review spend on an expense report or invoice in a timely manner. Not having to review every single transaction means there is more time to focus on important violations that require attention.
Automating the process also captures the document and additional data so that AP Managers have full visibility into the process. No more expense receipts or invoices hiding on individual desks. AP and Finance can now maintain a more real-time view of their corporate spend at any point in time, thereby providing more control.
Conclusion: Automation results in greater, not less, control over your internal Accounts Payable process.
But what if this is too expensive
There are many solutions that offer end-to-end AP automation using the Software-as-a-Service (SaaS) model that require no upfront purchases. Choosing an AP solution that is offered as a service allows the company to truly pay-as-they-go! And with a typical SaaS model, the company can expect periodic upgrades and new features that add more value. This means companies can now reach their ROI much faster than before.
Conclusion: Automating the Accounts Payable process is more than ever available to a wider range of budgets.
Does company size matter?
Cloud-based solutions coupled with a SaaS business model offer a very low marginal cost to get started. With economies of scale and best practices, everyone benefits from automation. And, as discussed earlier, automation enables AP to focus on more strategic activities, such as, sourcing, reporting, spend analytics and vendor management.
Conclusion: Even small companies can save significant $$. Some research reports suggest annual savings can range from 4 to 17% of annual spend. Even for a small company, that can be big bucks!
How can analytics help?
Imagine now, you have all of this automation and data at your fingertips. How about a quick report on outstanding invoices for vendor ABC, LLC? How about a ‘spend to-date’ report on the AMEX corp. card for T&E expenses? Being able to massage the data and use it to arrive at meaningful conclusions is the key aspect of Analytics and Reporting modules. Providing such data to decision makers like AP Managers or CFOs provides tremendous value for the company to plan better, conserve money and be very strategic about growth. Several cloud-based solutions for Invoices & Expenses provide out of the box reporting and analytics that companies should definitely consider and incorporate.
Conclusion: With the amount of data churned out today, intelligent analytics is really a no-brainer. Smart companies utilize this data, make sense out of it and provide it to decision makers to really boost growth or drastically cut costs for companies. By paying attention to this, companies can put money back in their pockets.
Summary
It is very obvious to see that the benefits of AP automation are huge and cannot be ignored for the typical 21st century company. Let’s take a quick look at them again:
Whether the architecture is cloud-based and delivered as SaaS or an On-Premise Hosted solution, the move will get a company closer to becoming paperless. Automating and streamlining Invoices & Expenses will also provide a secure and serviceable archive for data.
Finally, process improvements can be realized in days, rather than months, resulting in a rapid ROI. This will leave the company with an end-to-end 100% automated AP solution that increases compliance, cuts costs, and reduces cycle times.
Now that’s a grand vision. But very much achievable!
Happy New Year and hope your 2015 is off to a great start! We are really looking forward to a very exciting new year with you. Our 2015 plan is to continue excelling in areas where we do really well:
Our #1 priority was, is and will always be our customers & partners
We maintain very strong personal and professional relationships with our customers & partners. The philosophy we live by every day is – ‘We are successful only when our customers & partners are successful’. We look forward to expanding our relationship and continuing to amaze our customers & partners in 2015.
Innovation
Our technology team really pushed the edge in 2014 and released several new features that our customers are raving about (read the raves here). Here is a recap of key features:
We are going to continue the rapid development pace into 2015. We have exciting new-product launches planned this year. Stay tuned for more ‘Wow!’ news.
Having fun
Even after long days, the entire team at Gorilla Expense enjoys the work and has fun with it. We love working with customers, solving problems creatively and putting smiles on faces. We are ever-enthusiastic in coming up with new ideas to solve unique challenges. And we encourage you to contact us – it doesn’t even have to be expense reporting related! (isn’t that how great ideas are born?)
In conclusion, 2014 was one of our best years ever, and 2015 is going to be even better (and bigger!). We thank you for your support, guidance and friendship. Lets Rock On together in 2015!
PS: And don’t forget, we have a new Star Wars movie coming out in 2015 (a friendly reminder from the Gorilla techies)
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Sincerely,
The Gorilla Expense Team