Gorilla Expense’s philosophy is ‘No More Hassle with Expense Reports & Reimbursements!’
With Gorilla Expense, companies can make the expense reporting process super simple, realize savings through automation and gain 100% visibility into corporate spend.
Gorilla Expense was selected from several companies and sponsored by Microsoft to showcase innovation in T&E expense reporting at the DEMO Conference.
Key Customer Benefits:
Choose between a SaaS (Subscription) model OR On-Premise Licensed-to-Own model
Use our OCR enabled mobile app to automatically extract data from receipts
Submit mileage related expenses accurately through our Google Maps integration
Automatically download AMEX, VISA & MasterCard Corporate Credit Card data
Gain 100% visibility with expenses using our Analytics & Reporting module
Besides our core T&E Expense Reporting product, Gorilla Expense has also recently launched a new Timesheet product for Time & Expense capture as well as a very cool Purchase Card Reconciliation product for Microsoft Dynamics NAV that fit into our overall vision of creating the premier ‘Spend Management Platform’ for companies.
Contact us to learn more, discuss how we can help solve your challenges, and schedule a live demo of our solution.
Microsoft Convergence 2015 is around the corner (3/16 to 3/19) and Gorilla Expense is excited to share several new features and updates for our T&E expense reporting solution. We will be doing live demos at booth # 1354. So come by, grab a seat and let’s chat!
Here is a quick recap of some of the new features:
The new ‘never get in front of a computer’ mobile app
Automated integration with Project module in Dynamics GP
Advanced cost center allocation capability (split expenses across multiple companies, business units and cost categories)
Plus several other additions and updates
We also have a secret new product launch at Convergence 2015 which will make (hint hint) expense reconciliation for AP a breeze! That is all we can say at this time. But come meet us at Convergence and learn more.
We look forward to meeting y’all in ATL! Follow us on Twitter: @GorillaExpense #CONV for the latest updates.
It’s December, it’s cold and it’s time to hibernate. Yet, finance and AP departments are busy closing the books, reconciling data and checking receipts. And guess what – this process is a last minute rush every year for employees, managers and AP.
But there are better ways to manage this work at the end of the year. And we’ve got the expense claims + receipts side of things taken care of for you. How do we do this? By being creative and smart with technology.
Smartphones are for more than Instagram
Most travelers own a smartphone and this is a very convenient medium for travelers to submit expenses in a few clicks. Receipt capture is the most common feature used on Gorilla Expense’s mobile app. We make it easy to also attach those pesky multi-page PDF receipts from our mobile app by syncing with Dropbox.
The magical cloud
Web based, accessible anywhere, data at your fingertips…..That’s how the Gorilla Expense web application works. Companies are increasingly looking towards web based solutions to tackle their expenses including getting manager approvals done sooner. The availability of analytics and reporting modules makes it super convenient to analyze the entire year’s data and review trends.
No joy in manual data entry
Finally, once all the expenses are submitted and approved, AP has to key in the data manually into Dynamics ERP (GP / NAV / AX / SL). Not anymore! We make the process seamless and as automated as possible. Click a button on our integration app, grab some egg nog and 5 minutes later all the data is in the ERP. Simple right? (well, we recommend egg nog after 5pm)
In conclusion….
December can be a very busy time for most finance and AP departments with plenty of things to juggle already. To ease the workload when it comes to expenses, receipts and mainly to reimburse employee sooner, look at automating T&E in your company. This could be one of the best investments in 2015!
Microsoft officially announced that Business Portal and Microsoft SharePoint Server 2010 runtime will be discontinued in Microsoft Dynamics GP 2015. They plan to focus instead on including most of the functionalities directly into the core code base of Dynamics GP 2015.
“The plan is to basically phase out Business Portal as we release apps or modules inside Dynamics GP that replace the same functionality”, said Microsoft’s Kelly Obach, Manager of the Executive Business Center.
Business Portal has been an important and integral part of Dynamics GP for many years. Users could gain a quick peek into a company’s data and run graphical reports quickly. Of course all the goodness did not come without challenges, ranging from software requirements, tricky admin functionality of the module and proprietary architecture. Business Portal also provided a basic non-mobile solution for capturing project related expenses.
GP 2015 Features (Click on Image)
For customers looking to upgrade to Dynamics GP 2015 from older versions or for customers looking to migrate to GP 2015 from other systems, Business Portal will no longer be available. If T&EExpense Management in Dynamics GP is an important requirement for your business, what do you do?
That’s where ISVs like Gorilla Expense fill the gap with our expense reporting software for GP, which integrates with various versions (GP 10, GP 2010, GP 2013). While Microsoft Dynamics brings great features to the core ERP product, we bring the robust expense related pieces which include Mobile Apps, Web Application, Credit Card Integration and seamless + fully Automated Integration into Dynamics GP using our proprietary Integration App.
Not only does it solve the challenges and pain points for the customer, it also enhances capabilities within GP. Check out the video of our automated integration with GP (VIDEO)
Our solution is not only powerful but also very easy to use and intuitive. And most importantly, we pride ourselves in providing the best support you have ever seen from an ISV. Our goal is to ‘Wow!’ the customer every time. Don’t believe us? See what our customers are saying about us (TESTIMONIALS)
As a Premium GPUG member, you can also view the webinar we did with GPUG on ‘Make T&E Expense Reporting for Dynamics GP Painless & Paperless’ here (WEBINAR)
GPUG Premium Member
If you are interested in a personalized demo of our expense management software for Dynamics GP, contact us at sales@gorillaexpense.com
Gorilla Expense offers a robust and fully automated integration of credit card data into Dynamics NAV. This is available for all versions of NAV. Using our proprietary Gorilla Expense Integration App, the AP Manager can import credit card transactions (or the App can do it 100% automatically), auto-categorize the transactions to specific expense types/cost categories using our mapping algorithm and then send the data to Navision with a click of a button!
Typically the data is sent to the Purchase Journals in NAV (video of integrating expenses to Purchase Journals) so that an invoice is created to pay the credit card company. But we can also send the data to the General Journals (video of integrating expenses to General Journals) as well as Purchase Invoice screen (Visit our main Expense Reporting for Dynamics NAV page for more details). Any relevant information supplied by the credit card company in the data file can also be referenced in the ‘Description’ field within the Journals or Purchase Invoice Lines in NAV.
The advantages that the Gorilla Integration App offers are:
* Send credit card data to NAV through automation
* Complete visibility of credit card expenses in NAV
* Prevent duplicate expenses in NAV
* Improve the reconciliation process through reporting and analytics within Gorilla Expense
* Eliminate time consuming manual work of keying in data
Gorilla Expense supports integration with all the major credit card companies – AMEX, VISA and MasterCard and their various file formats. The flavors of credit cards that we support range from the standard Corporate Credit Card for T&E Expenses to Purchase Cards or P-Cards for making purchases on behalf of the employer.
Here is how the process works:
Step 1> The AP Manager opens the Gorilla Integration App and logs in as the Admin. Here we have selected NAV as the system to send the data to. The Integration App is typically accessed by the Admin user (belongs to Accounting/AP/IT etc.) in a company.
Logging into Integration App as Admin
Step 2> Once logged in we want to select and import the credit card file supplied by the card provider that is typically downloaded by the Admin on a weekly or monthly basis. In this example, we are using a file supplied by our AMEX corporate card on a monthly basis. The following screenshot shows how the Admin can select the respective card and its format.
Selecting the card and format
**Note: Depending on how the credit card program is setup and services offered by the card provider, Step 2 can be fully automated with no human intervention. In that case, the Gorilla Integration App will automatically ‘pick up’ and import the latest file supplied by the card provider from an FTP site. AMEX typically enables this offering by default for all their corporate card and P-card programs and Gorilla Expense supports this approach**
In the screenshot below, the admin has selected the AMEX file – ‘Transactions.csv’ for import. The file was downloaded from our online AMEX account.
Selecting the file downloaded from the AMEX website
Step 3> Once the file is selected, the Integration App automatically associates the expense type and vendor using our mapping algorithm as shown in the screenshot below. This makes the transactions complete and no manual work is need to categorize the transactions.
Auto-allocation of expense type and vendor
Step 4> The Admin can now select all transactions or select specific transactions to import into the system and send to NAV. The screenshot below shows that two transactions were selected to send to NAV. Out of the two, only the one shaded in Green was sent. The transaction shaded in Yellow was already submitted earlier and is highlighted as a duplicate transaction.
The Gorilla Integration App prevents duplicate transactions from being sent to NAV by using the ‘Unique Identifier’ number supplied by the credit card as part of their file. This a is a powerful feature that saves AP Managers lots of time in checking for duplicates and also makes the reconciliation process easier.
Import transactions and prevent duplicates
Step 5> Once all the transactions are imported into the Gorilla application, they are dragged and dropped into a batch and send to NAV through automation using the same Integration App. The transactions show up as invoices within a batch called ‘GORILLA’. Depending on the payment method defined in the Gorilla application, the invoices are created to pay the employee or the corporate credit card.
In this example, our AMEX card has the payment method defined as AMEX which is tied to the ‘American Express’ Vendor ID defined in NAV. Here is a screenshot that show the expense data in Purchase Journals in NAV.
Expenses in Purchase Journals
All the details from the credit card transaction, namely the vendor and the report number are also made available to provide additional visibility for the CFO / accounting manager and to make it easier to search for expense data in NAV.
This explains how credit card data can be integrated into NAV using the Gorilla Expense Integration App. The App is very flexible in allowing credit card data from multiple cards and various formats to be imported into the system. If you would like to see a live demo of the App or have any additional questions, please contact us at info@gorillaexpense.com
Gorilla Expense offers a robust and fully automated integration of credit card data into Dynamics GP. This is available for all versions of GP (GP10 and above). Using our proprietary Gorilla Expense Integration App, the AP Manager can import credit card transactions (or the App can do it automatically), auto-categorize the transactions to specific expense types/cost categories using our mapping algorithm and then send the data to GP with a click of a button. Any relevant information supplied by the credit card company in the data file can also be referenced in the ‘Memo’ field in GP, within Payables > Distributions.
The advantages that the Gorilla Integration App offers are:
* Send credit card data to GP through automation
* Complete visibility of credit card expenses in GP
* Prevent duplicate expenses in GP
* Improve the reconciliation process through reporting and analytics within Gorilla Expense
* Eliminate time consuming manual work of keying in data
Gorilla Expense supports integration with all the major credit card companies – AMEX, VISA and MasterCard and their various file formats. The flavors of credit cards that we support range from the standard Corporate Credit Card for T&E Expenses to Purchase Cards or P-Cards for making purchases on behalf of the employer.
Here is how the process works:
Step 1> The AP Manager opens the Gorilla Integration App and logs in as the Admin. Here we have selected GP2013 as the system to send the data to. The Integration App is typically accessed by the Admin user (belongs to Accounting/AP/IT etc.) in a company.
