Automated Expense Reporting Integration with ERP & Accounting Systems
In the last few months, we have been receiving inquiries regarding our integration with ERP & Accounting systems in relation to some of the other expense reporting solutions out there. I think the key difference can be summarized as – Full Automation
Most of the other systems out there say that they can ‘integrate’ but what they really mean is that they provide a flat-file that can then be imported into the ERP system. Nothing wrong with this and it may actually work better for some companies. But when we refer to integration, we mean full 100% automated integration, which means – the Accounting person pushes a button and the expenses are available in the ERP system as GL entries or into AP. This makes a huge difference for our customers.
Using our integration manager utility, they are able to pick and choose expense reports they want to send. After that, they click on a button to push the expense data. Simple as that! We have heard from our customers that With this approach, there is lesser chances of errors, much fewer manual steps that need to be taken and it can be performed by anyone in Accounting or AP without any expert training. Plus, the mapping of parameters can be tweaked very easily within the integration manager by the Admin without having to redesign the flat file format. Thus the Accounting folks will have lot more flexibility in how the data is pushed to the ERP or Accounting systems. We guarantee that this approach is 21st century proof! 🙂
So, come take a look at this and some of the other advancements we are making in the expense reporting space. To see a list of some of the systems we integrate with, go to the ‘Advanced Functions’ tab here. If you’d like to learn more or have any questions, as always, send us an email – firstname.lastname@example.org
Most vendors refer to CSV download and upload as ‘seamless integration’. Never understood that. What is seamless when the admin has to execute a bunch of functions to push data! What you describe here is real automation. Look forward to seeing more content on automated integration, especially with some of the systems.
@Bill – Thanks for the comments. Great points. Please check back, we will have more content and videos on integrating with some of these systems.
Great post on clarifying the differences. We do ‘automated’ reconciliation. It is actually very manual even though the vendor disagrees….Of course the key item with full automation is to make sure everything is setup and mapped correctly. Or else things will get tricky.
@Chris – Thanks for the note. And great point about getting the setup fully correct upfront. We spend quality time with our customers to ensure that.