As per a Global Business Travel Association Study, one expense report takes 20 minutes to complete and $58 cost of processing on average. But wait, there is more to this.
While these errors cost almost half a million dollars on average to be corrected, the T&E expense claims are even more. These hidden costs have been draining company resources for years. Are your company resources getting drained due to these traditional expense management solutions?
If your answer is yes, then you need to switch to a smarter, efficient, and comprehensive expense management solution – Gorilla Expense!
With Gorilla Expense’s automated features, you can:
Speed up the approval process by automatically detecting mismatched amounts.
Minimize time and effort by syncing jobs and tasks from your ERP system.
Ensure compliance and empower employees with easy-to-use expense management features.
Bid adieu to costly mistakes and welcome an efficient expense management system. With a comprehensive suite of 30+ features, Gorilla Expense has your back.
Explore our suite of features with 20+ integrations made especially for your organization here.
They say that one must always learn from the past and other’s mistakes. If you are someone who still believes that spreadsheets are safe and an easy-to-use expense management solutions, then you may be wrong.
Did you know that in 2012 10,000 tickets were sold in excess for a swimming event? How? When the world was witnessing the London Olympics, a small spreadsheet error led to this overbooking failure.
Gone down in the history of epic failures, this could’ve been in your organization too. So leave the blunders behind and step beyond spreadsheets to ensure accuracy and efficiency with Gorilla Expense.
With a comprehensive suite of 30+ features, Gorilla Expense has your back.
Explore our suite of features with 20+ integrations made especially for your organization here.
Did you know that nearly 27% of employees mix personal and company expenses?
As a business owner, your objective is to get the work done. But you can achieve this only when your employees have the resources they need which includes being free from credit card burdens.
But wait! The landscape of business expenses is complex as the average expense on Corporate Cards is $6,506 monthly vs Personal Cards is $2,347.
What would you do? We will help you. You need to switch to a smarter, hassle-free solution that automates expenses with zero oversight and provides you with insights and accurate data.
When personal expenses weave into the corporate tapestry, it raises the question: Is this a challenge or an opportunity for smart business? With Gorilla Expense, the answer is always simple – opportunity to become a smart business.
Take your expense management to the next level and focus on what matters the most. With Gorilla Expense, you get to focus on your business and productivity while we handle your expenses smoothly and accurately.
Discover how Gorilla Expense’s expense management solutions and integration is the key to unlocking efficient and transparent spending here.
Operating on behalf of Toyota Motor Corporation since 1985, AirFlite has been a leading name in the private aviation industry, setting new standards with its full service, fixed-base operation, offering the best in 24/7 private aircraft services and storage. Delivering service, quality, and reliability, AirFlite is looking to extend its operations to greater heights by improving productivity for its pilots and crew and achieving operational excellence by ditching its manual and tedious expense reporting system.
The Problem – Manual, High-Volume, Error-Prone & Time-Consuming Expense Reporting Process
AirFlite’s manual expense tracking procedure was tedious and hindered the efficiency of the team. Their operations involved international flights with frequent visits to their base in Japan. Pilots had to plan a detour in advance so they could submit and sign their expense reports before embarking on another trip.
Submitting expense reports on time and keeping track of T&E spendings had become a challenge, leading to inefficiencies and thereby affecting the employee morale. It had become pivotal for AirFlite to automate their expense reports and lessen the burden of expense management from pilots and managers.
The Solution – Taking Expense Reporting Process to New Heights with Gorilla Expense
AirFlite wanted to switch to a seamless and efficient expense management system that could automate their T&E expense reporting process and accounting. That’s when they switched to Gorilla Expense. With its advanced and easy-to-use features, Gorilla Expense turned AirFlite’s chaotic process to an efficient, quick, and easy process without major disruptions, making things better and easier for everyone.
Additionally, the pilots love the flexibility in being able to complete their expenses on the road (or the skies). They also love how easy and simple the application is to use. Because of the availability of expense data at the manager’s fingertips, getting more visibility into the T&E spend on a periodic basis, the manual work with expense reports reduced greatly at AirFlite.
Ever since AirFlite switched to Gorilla Expense, they have seen a visible improvement not only in their expense reports but also in their time and cost savings.
Gorilla Expense understands that pilots travel the most and it is necessary for them to have a flexible expense management system at their disposal so they can focus on soaring to great heights without taking detours.
Find the downloadable version of this case study here.
To know more about our expense management solution, visit our website.
We are starting the new year on a high note! Gorilla Expense has added another feather to its cap and has won the Top Blogger Award by ERP Cloud for 2023 for the second time in a row. Check it out here.
A huge thanks to ERP Cloud Blog for recognizing our efforts.
We are thrilled to receive this accolade and are excited to fulfill our commitment to delivering top-notch solutions that revolutionize how businesses handle expenses. From seamless expense management solutions to providing detailed blogs about the features, Gorilla Expense will continue to work towards providing solutions that will help businesses focus on what matters the most.
Gorilla Expense works tirelessly at providing streamlined solutions that enforce compliance and are pocket-friendly. To explore our features and offerings, click here.
Your employees travel to grow your business but forget to submit their expense reports on time, thereby preventing companies from getting real-time data on all company spending patterns from distinct locations. Before your organization is prevented from real-time updates, switch to Gorilla Expense.
Gorilla Expense introduces Decentralized Reporting, a feature that allows employees across an organization to report their expenses directly without relying heavily on a centralized department or individual. Designed to streamline and expedite expense reporting, this feature revolutionizes the way information is collected, verified, and shared. It also distributes responsibilities and empowers stakeholders of the organization by improving reliance on centralized approval systems.
In this blog, we will understand the aspects of decentralized reporting which include:
Empowerment: In a decentralized system, employees are given the authority to report their expenses such as travel expenses, meal expenses, office supplies, and more. This helps in reducing the bureaucracy and delays associated with centralized approval systems, thereby empowering the employees truly.
Efficiency: With a decentralized approach, expenses can be reported and approved more quickly since they don’t need to go through a central department for processing. This can lead to faster reimbursements for employees and a more efficient financial process.
Responsibility Distribution: It distributes the responsibility for managing expenses across different individuals or teams to prevent bottlenecks and reduce the workload of a single department that is responsible for processing expenses.
Transparency: This feature promotes transparency as employees directly submit their expenses and related information, leading to better accountability and compliance with the organization’s expense policies.
Policy Adherence: While empowering employees to report their expenses, it’s important to have clear expense policies in place. These policies provide guidelines for what expenses are eligible for reimbursement and help maintain consistency across the organization.
Data Accuracy: Using automated tools, such as mobile apps or online forms, can help reduce human errors in expense reporting. These tools can validate data and calculations, improving the accuracy of reported expenses.
Analytics and Insights: Organizations can gain insights into spending patterns, identify potential areas for cost-saving, and make informed decisions based on the aggregated expense data.
Central Oversight: While the process is decentralized, it’s still important to have a level of central oversight for compliance, auditing, and policy enforcement. This oversight helps maintain consistency and prevents misuse.
From eliminating single points of failure to enabling secure and tamper-proof reporting mechanisms, decentralized expense reporting brings multiple benefits to an organization.
Explore a solution like Gorilla Expense, which harmoniously integrates both decentralized reporting and centralized control for streamlined expense management for your organization.
We believe that our clients should work towards growing their businesses and leave the worries of expense reporting and managing to us. On this note, do check out our 30+ features that make your expense management journey hassle-free and stress-free here.
Did you know your expense data is a treasure trove of valuable insights, waiting to be discovered? Well, at Gorilla Expense we give you the power to slice and dice your data in any way you want to get the answers you need when you need them.
Yes, you read that right! With Ad-Hoc Reporting you can create custom reports for exporting and analyzing your data and:
Can create, modify, or view ad-hoc views to supercharge your insights.
Compare performance across departments, projects, and employees to identify areas for improvement.
Quantify the impact of expense management initiatives and measure ROI.
Ad-Hoc reporting helps you generate compliance reports that meet the needs of your auditors and within a few clicks, you can get the insights you need to make better business decisions.
Get an overview of the Ad-Hoc Reporting feature here.
Gorilla Expense understands the importance of data insights and is constantly working towards making features that lessen your burden so that you can focus on what matters the most.
Explore our 30+ features that are seamlessly efficient here.
Are complex expense management tasks affecting your managers’ productivity? Say no to tedious paperwork and give your managers the perfect tool to help them spend more time growing your business.
Introducing Gorilla Expense’s Advanced Authorization feature, a tool that will empower your managers to take control of their team’s expense management, helping them to effortlessly manage permissions, define multi-tier approval hierarchies, and ensure compliance with precision. Additionally, this feature allows the managers to provide specific access rights such as:
Create, Read, Update, and Delete: The manager user will be able to create, read, update, and delete the master data of the sub-menu.
Read Only: The manager user cannot create or update the master data of the sub-menu.
None: The manager user cannot access the sub-menu when the access right is set to ‘None’.
Managers can further manage expense policies and workflows and run reports and analytics. They can also set granular permissions for each manager and give them the right level of access to the data and features they need.
Understand the steps to set Advanced Authorization in detail here.
With Gorilla Expense, give your managers the key to the kingdom.
Gorilla Expense has been working tirelessly to provide you with the best-in-class, and hassle-free features that make your expense management process easy like a breeze.
Look! An unsubmitted expense report!
Are you someone who often forgets to submit expense reports on time? Worry not, Gorilla Expense has got you covered.
Adding to its list of advanced features Gorilla Expense brings another simple, yet powerful ‘Reminders’ feature. A feature that proactively alerts you when expense reports are due, keeping your team accountable and helping you maintain an accurate expense record.
Based on the business needs, there are 5 types of reminders:
Not Created and Pending Submission Reminder: This reminds end-users to create and submit an expense report at least once during a predefined time period (weekly, bi-monthly, monthly)
Created Not Submitted Reminder: If you are someone who creates the reports but forgets to submit them, then this will remind you to submit your expense reports that have been collecting dust for a long time now.
Pending Approval Reminder: To the managers who have been sitting on the approval requests, this reminder will nudge you till you process all those pending approvals.
Unsubmitted Bank Transaction Reminder: It will remind end-users to complete those credit card transactions and assign them to a report before it is too late.
Pending Approval Reminder (Escalation): Designed for managers who take forever to approve expenses. This will escalate the approval request through the right channels, ensuring the reports get approved and the situation escalates.
Select either of the categories and watch how it would prevent backlogs, ensure timely approvals, eliminate discrepancies, and resolve approval delays.
If you want to understand this feature in detail, then click here.
Gorilla Expense has been working tirelessly to provide you with the best-in-class, and hassle-free features that make your expense management process easy like a breeze.
Adding to its advanced features, Gorilla Expense introduces the “Enriched Vendor Feature”, an AI-driven automation that standardizes vendor data identifies variations and aliases, and links them to unique identifiers.
This feature streamlines processes related to vendor management and seamlessly integrates with your expense reporting and invoice systems. It enhances the expense management process by providing deeper insights and capabilities related to vendor interactions and transactions. It also consolidates vendor spending across multiple platforms like expense reporting, credit cards, and ERP.
Through this blog let us explore the Enriched Vendor Feature in detail.
This feature entails the following characteristics:
Vendor Information Standardization: Standardize vendor information text-matching or natural language processing techniques, to identify and consolidate vendor data using AI algorithms. For instance, it appears to recognize variations like “American Airlines, Inc.,” “American Air,” and “American Air” as referring to the same vendor, which is “American Airlines.”
Matching to BC Vendor ID: Associate the standardized vendor name with a unique identifier, such as, “BC Vendor ID 9999 – American Air.” This association helps in tracking and managing vendor information efficiently with Business Central.
Expense Reporting Integration: When a user creates and submits an expense report in Gorilla Expense, the feature can identify expenses related to the vendor, such as “American Airlines,” and associate them with the standardized vendor name and ID as maintained in Business Central.
Streamlining Purchase Invoice Process: The feature extends to the purchase invoice screen in a system like “Business Central”. When the approved expense reports get exported to Business Central as Purchase Invoice, the integration will populate “Vendor 9999” (referring to “American Airlines”) in a custom field on the invoice line. The same field gets auto-populated on the invoice lines when a Purchase Invoice is created manually within Business Central. A consolidated vendor spend report can be then run which reads this field and reports spending by vendor more accurately.
Be it advanced analytics, seamless integrations, or enhanced customization, the Enriched Vendor Feature translates into enhanced efficiency, informed decision-making, and improved customer experiences.
Unlock a new era of possibilities and advancements in expense management with Gorilla Expense. Spend less time on manual tasks and let the AI-powered vendor management help your team get the most value from the vendors.
Learn more about our 30+ best-in-class features that help make expense management a smooth and hassle-free experience here.
