Case Study: How Grand Isle Shipyard Upgraded from Manual Tracking to Microsoft Dynamics GP Project Accounting Module
Grand Isle Shipyard (GIS) was established in 1948, LA as a modest company designed to serve the commercial fishing industry. It quickly evolved into the emerging Oil and Gas Industry on entering the Gulf of Mexico. Their mission is to provide quality products and services to customers in a safe and environmentally sound manner at fair and competitive prices. Today the company has advanced and diversified to become one of the industry’s most capable and trusted energy partners.
It serves the oil and gas industry both nationally and internationally. GIS has the capacity to offer solutions in the upstream, midstream, and downstream markets, as well as the resources to span the whole life cycle of their customers’ projects. From the planning stages of large projects through construction, commissioning, and finally decommissioning, they coordinate their services with operations.
THE PROBLEM: Weekly Manual Time-Entry and Verification of Employees
Oil and natural gas are significant players in the energy sector and have an impact on the global economy. The oil and gas industry is capital intensive and dependent on cutting edge technology. GIS used a powerful ERP system – Microsoft Dynamics GP for project accounting and despite this, the company’s accounting team had to manually enter the timesheets of the employees.
Manual time tracking led to delay in approvals and added burden not only on the accounting team but also the employees. This said, the company needed a powerful, seamless and easier approach to time tracking to improve visibility and process hourly work. This change from manual tracking to automotive tracking will have a multiplicity of positive impacts on the accounting team and the employees. Starting from quick approvals to easy time management.
THE SOLUTION: Flawless Integration of the Microsoft Dynamics GP Project Accounting Module
Grand Isle Shipyard used Microsoft Dynamics GP for project accounting. They were looking for a scalable automation solution that could map to certain fields in Microsoft Dynamics GP’s Project Accounting Module without a hitch. With its intuitive and easy-to-use integration, Gorilla Expense became the answer to GIS’s problem.
Gorilla Expense customised the automation process for timesheets to meet GIS’s needs. This flawless integration of the Microsoft Dynamics GP Project Accounting Module convinced the GISY team to switch to Gorilla Expense’s Timesheet Solution. The transition to an automated and user-friendly solution for accounting teams and employees took less than two months.
This solution allowed employees to automatically log hours within their systems and customise their timesheets to make the approval process faster and frictionless. Within two months of rolling out the solution, GIS has 530 active users to date. The automated timesheets gave GIS greater visibility and streamlined approval process. This in turn resulted in a decline in expenditure and rise in task value. Employees focused on high-value tasks.
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