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Experience Enhanced Transparency with Decentralized Reporting

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Your employees travel to grow your business but forget to submit their expense reports on time, thereby preventing companies from getting real-time data on all company spending patterns from distinct locations. Before your organization is prevented from real-time updates, switch to Gorilla Expense.

Gorilla Expense introduces Decentralized Reporting, a feature that allows employees across an organization to report their expenses directly without relying heavily on a centralized department or individual. Designed to streamline and expedite expense reporting, this feature revolutionizes the way information is collected, verified, and shared. It also distributes responsibilities and empowers stakeholders of the organization by improving reliance on centralized approval systems.

In this blog, we will understand the aspects of decentralized reporting which include:

  1. Empowerment: In a decentralized system, employees are given the authority to report their expenses such as travel expenses, meal expenses, office supplies, and more. This helps in reducing the bureaucracy and delays associated with centralized approval systems, thereby empowering the employees truly.
  2. Efficiency: With a decentralized approach, expenses can be reported and approved more quickly since they don’t need to go through a central department for processing. This can lead to faster reimbursements for employees and a more efficient financial process.
  3. Responsibility Distribution: It distributes the responsibility for managing expenses across different individuals or teams to prevent bottlenecks and reduce the workload of a single department that is responsible for processing expenses.
  4. Transparency: This feature promotes transparency as employees directly submit their expenses and related information, leading to better accountability and compliance with the organization’s expense policies.
  5. Policy Adherence: While empowering employees to report their expenses, it’s important to have clear expense policies in place. These policies provide guidelines for what expenses are eligible for reimbursement and help maintain consistency across the organization.
  6. Data Accuracy: Using automated tools, such as mobile apps or online forms, can help reduce human errors in expense reporting. These tools can validate data and calculations, improving the accuracy of reported expenses.
  7. Analytics and Insights: Organizations can gain insights into spending patterns, identify potential areas for cost-saving, and make informed decisions based on the aggregated expense data.
  8. Central Oversight: While the process is decentralized, it’s still important to have a level of central oversight for compliance, auditing, and policy enforcement. This oversight helps maintain consistency and prevents misuse.

From eliminating single points of failure to enabling secure and tamper-proof reporting mechanisms, decentralized expense reporting brings multiple benefits to an organization.

Explore a solution like Gorilla Expense, which harmoniously integrates both decentralized reporting and centralized control for streamlined expense management for your organization.

We believe that our clients should work towards growing their businesses and leave the worries of expense reporting and managing to us. On this note, do check out our 30+ features that make your expense management journey hassle-free and stress-free here.

Unlock Data Insights with Custom Reports

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Did you know your expense data is a treasure trove of valuable insights, waiting to be discovered? Well, at Gorilla Expense we give you the power to slice and dice your data in any way you want to get the answers you need when you need them.

Yes, you read that right! With Ad-Hoc Reporting you can create custom reports for exporting and analyzing your data and:

 

  • Can create, modify, or view ad-hoc views to supercharge your insights.
  • Compare performance across departments, projects, and employees to identify areas for improvement.
  • Quantify the impact of expense management initiatives and measure ROI.

Ad-Hoc reporting helps you generate compliance reports that meet the needs of your auditors and within a few clicks, you can get the insights you need to make better business decisions.
Get an overview of the Ad-Hoc Reporting feature here.

Gorilla Expense understands the importance of data insights and is constantly working towards making features that lessen your burden so that you can focus on what matters the most.

Explore our 30+ features that are seamlessly efficient here.

Empower Managers with Advanced Authorization

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Are complex expense management tasks affecting your managers’ productivity? Say no to tedious paperwork and give your managers the perfect tool to help them spend more time growing your business.

Introducing Gorilla Expense’s Advanced Authorization feature, a tool that will empower your managers to take control of their team’s expense management, helping them to effortlessly manage permissions, define multi-tier approval hierarchies, and ensure compliance with precision. Additionally, this feature allows the managers to provide specific access rights such as:

  • Create, Read, Update, and Delete: The manager user will be able to create, read, update, and delete the master data of the sub-menu.
  • Read Only: The manager user cannot create or update the master data of the sub-menu.
  • None: The manager user cannot access the sub-menu when the access right is set to ‘None’.


Managers can further manage expense policies and workflows and run reports and analytics. They can also set granular permissions for each manager and give them the right level of access to the data and features they need.

Understand the steps to set Advanced Authorization in detail here.

With Gorilla Expense, give your managers the key to the kingdom.

Gorilla Expense has been working tirelessly to provide you with the best-in-class, and hassle-free features that make your expense management process easy like a breeze.

To know more about the features, click here.

Never miss Submitting a Report with Reminders Feature

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Look! An unsubmitted expense report!
Are you someone who often forgets to submit expense reports on time? Worry not, Gorilla Expense has got you covered.

Adding to its list of advanced features Gorilla Expense brings another simple, yet powerful ‘Reminders’ feature. A feature that proactively alerts you when expense reports are due, keeping your team accountable and helping you maintain an accurate expense record.

Based on the business needs, there are 5 types of reminders:

  1. Not Created and Pending Submission Reminder: This reminds end-users to create and submit an expense report at least once during a predefined time period (weekly, bi-monthly, monthly)
  2. Created Not Submitted Reminder: If you are someone who creates the reports but forgets to submit them, then this will remind you to submit your expense reports that have been collecting dust for a long time now.
  3. Pending Approval Reminder: To the managers who have been sitting on the approval requests, this reminder will nudge you till you process all those pending approvals.
  4. Unsubmitted Bank Transaction Reminder: It will remind end-users to complete those credit card transactions and assign them to a report before it is too late.
  5. Pending Approval Reminder (Escalation): Designed for managers who take forever to approve expenses. This will escalate the approval request through the right channels, ensuring the reports get approved and the situation escalates.

Select either of the categories and watch how it would prevent backlogs, ensure timely approvals, eliminate discrepancies, and resolve approval delays.

If you want to understand this feature in detail, then click here.

Gorilla Expense has been working tirelessly to provide you with the best-in-class, and hassle-free features that make your expense management process easy like a breeze.

To know more about the features click here.

Master the Complexities of Expense Management with Code to Job

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Leave behind the hassle of managing expenses for multiple customers, jobs, and tasks. With Gorilla Expense’s Code to Job feature, get the flexibility of managing the customers and their respective jobs/projects.

When you log in, you will get the relevant job options mapped to the customer on the ‘Add New Expense’ screen. The system automatically displays the corresponding job tasks when you select a job or project, and you can map multiple job tasks to a single job or project.

Jump on the link here to understand the Code to Job feature in detail.

Gorilla Expense works tirelessly to provide its customers with seamless and efficient features that will help mitigate errors and increase productivity.

To learn more about the features offered by Gorilla Expense, click here.

 

Simplify Expense Tracking with the Code to Dimensions Feature

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Are you tired of the hassle of manual categorization? Want to enjoy accurate expense allocation with ease? If your answer to these questions is yes, then you need to check out Gorilla Expense’s Code to Dimensions feature.

With this feature, users can pick the right department or business unit for each expense they enter. It also allows you to maintain and enable multiple dimensions similar to the ones configured in the accounting system. The application is flexible enough to allow for the maintenance of a mapping between these dimensions. Organize and sort your expenses by department, business unit, and cost center.

Allocate expenses to business units effortlessly with accurate expense categorization.

Effortlessly select cost centers based on business units with simplified cost center selection.

Assign expenses to auto-populated cost centers seamlessly through streamlined expense mapping.

Track and report your expenses based on different dimensions to gain accurate insights into your company’s finances. Want to know more about this feature? Read our detailed guide here.

Gorilla Expense has been working tirelessly to provide you with the best-in-class, and hassle-free features that make your expense management process easy like a breeze.

To know more about the features click here.

Gorilla Expense Launches Smart Corporate Card Solution

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Gorilla Expense is thrilled to announce the launch of its new Smart Corporate Card solution.

The smart card is based on PEX’s Card platform solution and is made to function well with ERP systems by integrating effortlessly into the current workflows to meet operational requirements. It is customizable and allows users to set periodic budget restrictions.

The system may also be used to regulate marketing costs like Google and Facebook Ads as well as IT costs like Amazon, AWS, and Azure. The credit card transaction data can be automatically reconciled with the monthly statements when coupled with Gorilla Expense’s Expense Management Software.

Want to know more about the launch? Read here.

With its selection of practical, simple-to-use solutions that do away with the need for time-consuming paperwork and out-of-pocket charges, Gorilla Expense seeks to revolutionize the expense reporting process.

To know more about the features offered by Gorilla Expense, click here.

Keep a Tight Leash on your Business Expenses with Receipt Policies

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Are out-of-hand expenses driving you crazy? Well, not anymore! Introducing the Receipt Policy Feature. With this feature in your system, ensure that your employees are following all applicable laws and regulations, therefore enforcing compliance.

The Receipt Policy Feature by Gorilla Expense ensures that employees either attach receipts or justify the missing receipts when the amount limit exceeds.

As a result, bogus claims are prevented and rules and regulations are ensured.

All of this is fruitful only when an effective receipt policy is created. Learn how to create an effective receipt policy.

Over the years, Gorilla Expense has been working tirelessly on creating seamless and efficient features that let you manage expenses like a pro. To know more about such features, click here.

Ensure Compliance with the New Expense Policy Feature

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Are spending limits and policy compliance being followed throughout your organization? If not, then get ready to break free from the shackles of complex expense policy and take control of expense compliance with Gorilla Expense’s Expense Policy capabilities. This feature allows you to:

Set Spending Limits For Different Categories

With our Expense Policy feature, you can easily define spending limits for different expense categories, ensuring compliance across the board.

Explain Flagged Violations

If a user exceeds the predetermined limits, our system flags it as a violation. The user provides an explanation, promoting transparency and accountability.

Get Instant Alert

Approvers are instantly alerted to violations, allowing them to review explanations and make informed decisions on expense approvals.

Customize Limits, Getting Ultimate Control

Gorilla Expense gives you ultimate control with customizable limits. Set amount limits for each expense and require additional approval for larger expense reports.

Set Budget Limits

Take it a step further with budget limits at expense type and project levels. Ensure spending aligns with your organization’s goals and budgets.

Switch to Gorilla Expense and experience a seamless integration of expense policies that help organizations combat fraud and errors by enforcing compliance. Join the League of Businesses empowered by Gorilla Expense and reconstruct your expense reporting and expense management systems.

To know more, click here.

Case Study: How Cortex Overcame the Inefficiencies in their Expense Reporting System

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Cortex, a vibrant economic engine for the city of St. Louis, is a dynamic space dedicated to fostering innovation and driving inclusive economic impacts. As a collaborative initiative founded in 2002 by Washington University in St. Louis, BJC HealthCare, the University of Missouri – St. Louis, Saint Louis University, and the Missouri Botanical Garden, Cortex has emerged as a globally recognized hub for innovation and entrepreneurship. Cortex’s mission is to accelerate inclusive economic growth by providing high-quality facilities, knowledge-building programs, and strategic partnerships that support emerging and established companies. In pursuit of operational excellence, Cortex sought to streamline its expense reporting processes and enhance financial management capabilities.

The Problem: Streamlining Expense Reporting for Operational Excellence

As Cortex continued to thrive and attract a diverse range of companies, the need for efficient expense reporting became evident. The reliance on manual and outdated methods, such as spreadsheets and scanned receipts, hindered productivity and created inefficiencies. As Cortex continued to attract a diverse range of companies, it became evident that a more streamlined and automated approach was necessary to optimize workflow efficiency, reduce costs, and support the seamless growth of resident companies. Moreover, the limitations and shortcomings of their system became apparent as it failed to meet Cortex’s evolving needs for advanced features and scalability.

The Solution: Leveraging Automated Expense Management for Seamless Efficiency

Cortex identified Gorilla Expense as the ideal solution to overcome its expense reporting challenges and achieve operational excellence. The decision was driven by Gorilla Expense’s reputation for delivering a user-friendly experience, seamless integration capabilities with Sage Intacct, and cost-effectiveness.

The implementation process with Gorilla Expense, seamlessly integrated with Sage Intacct, was smooth and efficient. The Cortex team found the Gorilla Expense support team to be highly responsive and dedicated to ensuring a seamless transition. Customized configurations were put in place to align with Cortex’s unique requirements enabling a tailored expense management solution that complemented their financial operations.

Since implementing Gorilla Expense Cortex has experienced significant improvements in expense reporting efficiency and financial operations. The automation of expense management processes has streamlined workflow, eliminated manual errors, and reduced the time and resources required to process expense reports. Cortex’s staff can now seamlessly synchronize expense data with Sage Intacct in real-time, enabling accurate reporting, data-driven decision-making, and improved financial planning.

The cost savings realized through the implementation of Gorilla Expense have further strengthened Cortex’s commitment to operational excellence. By reducing manual effort, eliminating paper-based processes, and streamlining expense tracking, Cortex has achieved tangible cost savings, redirected resources, and ensured compatibility and scalability to support its core mission of fostering innovation and economic growth.

The user-friendly interface of Gorilla Expense, integrated with Sage Intacct, coupled with the ability to default coding based on previous entries and the ease of adoption, has simplified expense categorization, improved accuracy, and increased user satisfaction, ensuring a seamless and efficient expense management experience.