Case Study: How Cortex Overcame the Inefficiencies in their Expense Reporting System
Cortex, a vibrant economic engine for the city of St. Louis, is a dynamic space dedicated to fostering innovation and driving inclusive economic impacts. As a collaborative initiative founded in 2002 by Washington University in St. Louis, BJC HealthCare, the University of Missouri – St. Louis, Saint Louis University, and the Missouri Botanical Garden, Cortex has emerged as a globally recognized hub for innovation and entrepreneurship. Cortex’s mission is to accelerate inclusive economic growth by providing high-quality facilities, knowledge-building programs, and strategic partnerships that support emerging and established companies. In pursuit of operational excellence, Cortex sought to streamline its expense reporting processes and enhance financial management capabilities.
The Problem: Streamlining Expense Reporting for Operational Excellence
As Cortex continued to thrive and attract a diverse range of companies, the need for efficient expense reporting became evident. The reliance on manual and outdated methods, such as spreadsheets and scanned receipts, hindered productivity and created inefficiencies. As Cortex continued to attract a diverse range of companies, it became evident that a more streamlined and automated approach was necessary to optimize workflow efficiency, reduce costs, and support the seamless growth of resident companies. Moreover, the limitations and shortcomings of their system became apparent as it failed to meet Cortex’s evolving needs for advanced features and scalability.
The Solution: Leveraging Automated Expense Management for Seamless Efficiency
Cortex identified Gorilla Expense as the ideal solution to overcome its expense reporting challenges and achieve operational excellence. The decision was driven by Gorilla Expense’s reputation for delivering a user-friendly experience, seamless integration capabilities with Sage Intacct, and cost-effectiveness.
The implementation process with Gorilla Expense, seamlessly integrated with Sage Intacct, was smooth and efficient. The Cortex team found the Gorilla Expense support team to be highly responsive and dedicated to ensuring a seamless transition. Customized configurations were put in place to align with Cortex’s unique requirements enabling a tailored expense management solution that complemented their financial operations.
Since implementing Gorilla Expense Cortex has experienced significant improvements in expense reporting efficiency and financial operations. The automation of expense management processes has streamlined workflow, eliminated manual errors, and reduced the time and resources required to process expense reports. Cortex’s staff can now seamlessly synchronize expense data with Sage Intacct in real-time, enabling accurate reporting, data-driven decision-making, and improved financial planning.
The cost savings realized through the implementation of Gorilla Expense have further strengthened Cortex’s commitment to operational excellence. By reducing manual effort, eliminating paper-based processes, and streamlining expense tracking, Cortex has achieved tangible cost savings, redirected resources, and ensured compatibility and scalability to support its core mission of fostering innovation and economic growth.
The user-friendly interface of Gorilla Expense, integrated with Sage Intacct, coupled with the ability to default coding based on previous entries and the ease of adoption, has simplified expense categorization, improved accuracy, and increased user satisfaction, ensuring a seamless and efficient expense management experience.